Executive Assistant / Event Coordinator MaxBP Portland, OR Job Details Full-time 10 hours ago Benefits Flexible schedule Qualifications Communication with suppliers Google Workspace Trade show planning Correspondence management Office activity coordination Business travel arrangements Shipping coordination Startup experience 5 years Filing Executive administrative support Order shipping Small business experience Exhibition planning Vendor communication Event setup Productivity software Managing executive calendars Senior level Ordering supplies Communication skills Office experience Office record organization

Full Job Description Executive Assistant and Event Coordinator Location:

Portland, OR, onsite

Hours:

40 hours per week Our innovative client designs and builds advanced baseball training machines used by players and teams looking to elevate performance. We're a hands-on, fast-moving company where precision, organization, and follow-through matter. What You'll Do Manage calendars, scheduling, and internal coordination Handle email communication and basic correspondence Coordinate Travel arrangements for key personnel and sales meetings Maintain files, documents, and internal records Assist leadership with day-to-day administrative needs Plan and coordinate event logistics (booth setup, materials, schedules) Manage shipping of equipment, displays, and promotional items Order and organize event materials (tables, signage, swag, etc.) What We're Looking For 5+ years of administrative or office support experience, including event or meeting management Highly organized with strong attention to detail Strong written and verbal communication skills Comfortable juggling multiple priorities Proficient in Microsoft Office / Google Workspace Self-starter who works well independently Ability to travel and work flexible hours around events Hands-on mindset—willing to jump in and get things done onsite Strong communication with vendor coordination skills This role is in office with some flexibility for remote work on occasion. Nice to Have Experience supporting a small business or startup Event Planning for Conventions and Tradeshows Why This Role Works Direct support of CEO and CRO Direct exposure to a growing sports technology company Great fit for someone who enjoys fast-paced, hands-on work