Executive Assistant

Executive Assistant at Maronda Homes Executive Assistant at Maronda Homes in Homestead, Pennsylvania Posted in about 20 hours ago.

Type:

full-time

Job Description:

Company Description Maronda Homes, established in 1972 by William J. Wolf, is a privately owned and operated family-run new home construction business. With over 40 years of experience, the company is known for its commitment to quality craftsmanship, energy-efficient materials, and innovative designs tailored to meet modern family needs. Based on a foundation of family values, Maronda Homes also places a strong emphasis on philanthropy, supporting education, community programs, and charitable initiatives through the Maronda Foundation. At Maronda Homes, we are more than home builders-we are dedicated to creating communities and building lasting legacies. Role Description The Executive Assistant, Office of the Executives, will provide high-level, confidential executive support to the Chairman, Chief Executive Officer (CEO), Chief Operating Officer (COO), and Chief Financial Officer (CFO). This critical role is designed to significantly enhance the efficiency and operational effectiveness of the executive team. Primary responsibilities include complex calendar management, coordination with high-profile internal and external stakeholders, and providing crucial administrative and legal support. Given our work in homebuilding, this role requires exceptional organizational skills, meticulous attention to detail, and a strong foundational understanding of contract documentation and legal administration, which are essential to managing diverse projects and sensitive corporate matters. Qualifications Bachelor's degree in Business Administration or a Paralegal certification is highly preferred. Strong skills in Executive Administrative Assistance and Administrative Assistance A minimum of six or more years experience in managing and providing Executive Support for C-level executives or equivalent paralegal capacity Excellent Communication skills, both written and verbal Detail-oriented with excellent organizational and time management skills Proficiency in Microsoft Office Suite and other relevant software Ability to handle sensitive and confidential information with discretion Proven ability to multitask and adapt to a fast-paced environment Experience with transactions, title work, mortgage, and accounting principles is beneficial. Previous experience in a similar role, especially in construction, real estate, or related industries, is a plus

Duties and Responsibilities:

Manage and prioritize complex calendars for all four executive leaders (Chairman, CEO, COO, and CFO), anticipating scheduling conflicts and coordinating with internal and external stakeholders. Coordinate complex domestic and international travel logistics, including itinerary planning and booking. Prepare and process detailed expense reports, and compile complex spreadsheets and statistical reports to support executive decision-making. Plan, attend, and accurately record minutes for all leadership strategy meetings, Land Committee meetings, and complex event logistics. Develop and refine high-quality slide presentations, reports, and internal communications on behalf of the executives. Establish and maintain rigorous document repository standards, ensuring all corporate and project documents are meticulously filed and easily retrievable. This role provides critical corporate legal and administrative support, requiring a strong attention to detail, especially regarding contract management:

Contract Management and Review:

Meticulously draft, review, and edit various complex contracts and legal documents, particularly those related to commercial and residential real estate transactions and joint ventures (JVs).

Corporate Entity Management:

Execute and file corporate and partnership formations, organizational and merger documents, related amendments, foreign registrations/qualifications, name reservations, annual reports, and EIN documentation. Act as the professional liaison between the executive team, internal operations teams, and external legal vendors. Support operations-related projects, new entity setup, maintenance, and provide essential legal information for prequalification applications and proposals. Maronda Homes offers a comprehensive benefits plan to include: 401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person