High-Level Executive Assistant

High-Level Executive Assistant Kristen Foote & Co. Philadelphia, PA Job Details Full-time $60,000 - $80,000 a year 1 day ago Benefits Paid time off Qualifications Deal closing Branding Budget management Report writing Operations management Phone communication Event coordination Budget control Expense management Executive administrative support 11+ years Mid-level Databases Real Estate License Social media content creation Print design Content scheduling CRM system proficiency Office management Managing executive calendars Phone call management Communication skills Technical Proficiency Marketing collateral creation Full Job Description Are you highly organized, detail-oriented, and someone who thrives on systems, checklists, and getting things done? Do you enjoy supporting others, solving problems, and making sure nothing falls through the cracks? Are you energized by a fast-paced environment where every day brings something new? If so, we should talk. A top-producing real estate team in the Philadelphia area is seeking a full-time High-level Executive Assistant to help drive the day-to-day operations of the business. With the help of this individual, the agent can focus more on selling real estate while you manage the systems, processes, and administrative operations that keep the business running smoothly. This role will also support the team's marketing initiatives , helping coordinate listing marketing, social media content, and client events. The ideal candidate is highly organized, proactive, tech-savvy, and enjoys wearing multiple hats.

Compensation Salary Range:

$60,000 - $80,000 depending on experience Bonus opportunities Paid Time Off (PTO) Growth opportunities within the team

Compensation:

$60,000 - $80,000 yearly

Responsibilities:

Executive Assistant Primary responsibilities include, but are not limited to: Assist and support the agent in all business operations and administrative needs Serve as the in-person liaison with Compass for marketing, listings, and operational coordination Manage calendars, meetings, and appointments Screen and direct phone calls, emails, and correspondence Maintain and manage the client database and CRM Prepare reports, presentations, and documents as needed Assist with listing coordination and help guide clients through the closing process Manage day-to-day office operations and administrative systems Track expenses and assist with budget management Help implement and maintain office systems, checklists, and procedures Assist agents and clients to ensure an exceptional customer experience Marketing Support Assist with the execution of the team's marketing strategy, including: Coordinate marketing materials for property listings Create and schedule social media posts and marketing content Assist with digital marketing efforts and marketing campaigns Design basic marketing collateral such as flyers, brochures, and listing materials Help manage the team's brand presence across marketing platforms Coordinate client events, appreciation gifts, and outreach campaigns Maintain marketing systems and assist with lead tracking Help request and manage client reviews and testimonials

Qualifications:

Real estate experience required Candidate must hold or be willing to obtain a real estate license upon hiring (reimbursed by the agent) . Highly organized with exceptional attention to detail Strong systems mindset and ability to create and follow processes Tech-savvy and able to learn new software quickly Ability to multitask and manage multiple projects simultaneously Strong communication skills, both written and verbal Proactive problem-solver who takes initiative Excellent customer service skills Comfortable working in a fast-paced environment Ability to work independently while supporting a team College degree preferred About Company Kristen Foote is a highly respected real estate professional with more than 15 years of experience serving clients throughout the Philadelphia area. Known for her strategic approach, market expertise, and commitment to exceptional service, Kristen has built a reputation for helping clients successfully navigate the buying and selling process with confidence. Kristen Foote & Co. specializes in delivering a highly personalized real estate experience, combining thoughtful marketing, strong negotiation skills, and a deep understanding of the local market. Every property is approached with a customized strategy designed to showcase its unique value and attract the right buyers.