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RH
Robert Half
Executive Administrative Assistant
Career Insights for Executive Assistant
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Based on Pennsylvania data
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What they do
An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
$72,371 / year median in Pennsylvania
-14% projected decline
Job Description
We are looking for an experienced Executive Administrative Assistant to support daily office operations and provide high-level administrative assistance. This Contract position is fully onsite and will run for approximately 6 to 8 weeks, offering an opportunity to contribute to a fast-paced environment. The ideal candidate will balance front desk coordination, meeting logistics, and executive support while maintaining a well-organized workplace.
Responsibilities:
- Welcome visitors, manage the front desk experience, and serve as the primary point of contact for incoming calls and office inquiries.
- Coordinate executive calendars by arranging meetings, confirming schedules, and ensuring conference spaces are prepared for internal and external guests.
- Organize boardroom usage and meeting logistics, including room setup, materials preparation, and hospitality support as needed.
- Handle travel planning for leadership, including booking itineraries and managing related scheduling details.
- Monitor and replenish office supplies to help maintain efficient day-to-day workplace operations.
- Provide administrative support to executives through document preparation, correspondence handling, and follow-up on priority tasks.
- Assist with general office coordination to ensure the onsite environment remains efficient, functional, and well organized.
- At least 3 years of experience in an executive assistant, office administration, receptionist, or similar support role.
- Strong calendar management skills with the ability to coordinate multiple meetings and shifting priorities.
- Experience arranging travel and managing detailed itineraries for business purposes.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Excellent verbal and written communication skills with a detail-oriented front-facing presence.
- Ability to work fully onsite in Wayne, Pennsylvania during standard business hours, Monday through Friday.
- Strong organizational skills, sound judgment, and the ability to manage confidential information with discretion.