Dedicated Executive Assistant at Hamilton Raye Dedicated Executive Assistant at Hamilton Raye in Cambridge, Massachusetts Posted in 1 day ago.

Type:

full-time Hamilton Raye is a fractional and recruiting executive assistant company that provides high-level administrative support to growing businesses and leadership teams. Our core values are focused on presence, efficiency, happiness, passion, and balance. We strive to provide our clients with professional, experienced support while enabling our team to live well-balanced lives. This is a remote role within the United States; however, we are currently only hiring in the following states due to payroll and compliance requirements: Ohio, Colorado, Florida, North Carolina, Missouri, Illinois, and New Jersey. If you do NOT live in one of these states please do not apply.

About the RoleWe're looking for an experienced Executive Assistant who adapts to what each client and executive actually needs, from high-level support to detailed execution, and who brings genuine curiosity and skill around using AI to work smarter and free up your executive's time.

What You'll DoAt the core of every client relationship, you'll:

Keep executives prepared and operating at their highest level, anticipating needs, flagging issues, and solving problems before they land on the executive's plateOwn calendar management, resolving conflicts and protecting high-priority timeOrganize and manage email inboxes, keeping communications prioritized and nothing falling through the cracksUse AI tools as part of your daily workflow, whether that's drafting first-pass communications, summarizing meetings and notes, organizing research, building out repeatable processes, or finding smarter ways to save your executive timeDepending on your client, you may also be asked to:

Manage travel logistics, itinerary creation, and real-time adjustments as plans shiftProofread and polish documents, presentations, and client-facing communicationsPrepare polished PowerPoint and Google Slides decks, including structuring key messaging and ensuring visual clarityTrack expenses, reconcile receipts, and ensure timely submissionsSupport proposal and contract coordination, tracking outstanding items and keeping stakeholders alignedHelp compile performance summaries and reporting recaps for leadership reviewPartner on campaign or project timelines, keeping cross-functional tasks moving and deadlines visibleProject manage business initiatives from kickoff to completionSupport event planning and execution for client-facing events and meetingsKeep shared drives, templates, and documentation organized and accessibleAssist with CRM organization and pipeline hygiene (HubSpot, Salesforce, or similar)Monitor sales inboxes or follow-up threads, flagging time-sensitive itemsAssist with email marketing workflows, coordinating scheduling and managing listsSupport social media or content calendar planningWhat We're Looking For5+ years of EA or senior administrative experience, requiredComfort using AI tools in your daily workflow, or genuine interest and initiative in learning how AI can make you more effective as an EA. If you've got specific examples of how you've used AI to save time or improve your work, we want to hear about them

Bonus:

Experience setting up AI skills, agents, or automated workflows to handle repeatable tasks, not just using AI one prompt at a timeStrong written and verbal communication skillsAbility to thrive in high-intensity, fast-paced environmentsA proactive, urgency-driven communicator who thinks ahead and follows throughCritical thinker who finds solutions, not just flags problemsFluency in Google Workspace and/or Microsoft Office, including strong presentation skillsExperience with project management tools (Asana, ClickUp, Notion Monday.com, or similar)Highly organized with the ability to manage multiple clients and competing prioritiesRemote work experience preferred; availability during standard U.S. business hoursBenefitsFlexible, fully remote schedule401(k) contributionPTO + paid holidaysMedical, dental, and vision available recblid f91mgxoen4lof6jrbyggdslfgakn6o