Executive Assistant

We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership in a fully remote environment. This Long-term Contract position is based in Tustin, California, and requires an experienced, detail-oriented individual who can manage competing priorities while partnering with executives across multiple U.S. time zones, with strongest alignment to Mountain Time availability preferred. The ideal candidate brings previous experience supporting C-suite leaders and is confident handling sensitive matters, complex scheduling, and high-level coordination with discretion and accuracy.

Responsibilities:

• Provide comprehensive administrative and operational support to executive leaders, ensuring day-to-day activities run smoothly and efficiently.
• Oversee complex calendars across multiple time zones, arranging meetings, appointments, and leadership commitments with careful attention to priority and timing.
• Coordinate business travel from start to finish, including itineraries, reservations, and related logistics for executive schedules.
• Develop meeting materials such as agendas, presentations, and reports to help leaders prepare for internal and external discussions.
• Monitor key deadlines, action items, and shifting priorities, following up proactively to keep leadership initiatives on track.
• Manage sensitive communications and correspondence with a high level of judgment and confidentiality.
• Organize virtual and in-person meetings by handling scheduling details, room coordination, and technology readiness.
• Assist with the compilation and formatting of executive documents and leadership-facing materials as needed.