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Career Group Inc.

Executive Assistant

Pay: $120,000–$150,000/yr

Posted: 3 weeks ago

Location: Greenwich, CT (Hybrid)

Last Updated: 3 weeks ago

Hours: Full-Time

Expires: 9/23/2026

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What they do

An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.

$78,947 / year median in Connecticut

-12% projected decline

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Job Description

A large, global software company is seeking an exceptional, high-bandwidth Executive Assistant to support a high-impact C-suite leader based in Midtown East NYC (in office 3 days/week). This role is ideal for a seasoned EA with experience managing operations, events and projects who thrives supporting a dynamic, ever-changing environment. You will serve as the operational backbone of their office - anticipating needs, keeping pace with daily calendar shifts, and delivering flawless client-first execution.

Location:

Midtown East, New York, NY (Hybrid 3 days in office: Tue/Wed/Thu in-office; Mon/Fri remote)

Compensation:

$120,000 - $150,000 Base + Discretionary Bonus, Equity, Benefits and Unlimited PTO Key Responsibilities ‍

High-Volume Calendar Management:

Own, prioritize, and constantly adjust complex, shifting schedules based on fluid corporate objectives and urgent client demands.

Global Travel Logistics:

Coordinate end-to-end domestic and international travel arrangements (flights, ground transport, accommodations) with precise itineraries.

Executive & Client Preparedness:

Prepare leaders for high-stakes meetings with senior executives, managing logistics, documentation, and video conferencing setup.

Communication & Monitoring:

Monitor incoming email communications and calendars to ensure zero missed touchpoints or conflicting appointments.

Confidential Operations:

Handle sensitive, highly confidential, and strategic business information with complete discretion and professional judgment.

Special Projects:

Assist with ad-hoc operational initiatives, team events, and cross-functional projects as needed. ‍ Qualifications & Background ‍

Experience:

5-10+ years of administrative support experience assisting C-suite or SVP-level leaders.

Industry Background:

Strong preference for experience within high-growth digital, tech, agency, entertainment, or startup environments.

Tech Proficiency:

Expert-level mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Adaptability & Temperament:

Proven ability to stay calm, organized, and focused under pressure in a fast-changing environment where travel and calendars shift daily.

Proactive Problem Solving:

A self-starter mindset with superior judgment, sharp attention to detail, and top-tier written/verbal communication skills. ‍ Please submit your resume to apply!