Executive Assistant / Business Operations Assistant We are seeking a motivated, organized, and highly adaptable Executive Assistant to work directly with a business owner and executive involved in multiple businesses and professional ventures. This is an excellent opportunity for someone early in their career who wants exposure to how businesses actually operate. You will work directly alongside an entrepreneur and business professional and gain hands-on experience in business development, management, marketing, communications, technology, project coordination, professional networking, and business operations. For someone who is capable, ambitious, and willing to learn, there is significant opportunity to grow with the position. This is not a traditional desk-only assistant position. The right person will help manage a constantly changing list of priorities, assist with meetings and projects, conduct research, prepare materials, communicate with clients and contacts, and help make sure important tasks actually get completed. Some work may be completed remotely, while other responsibilities will require working in the office, attending meetings, traveling locally, or occasionally driving to meetings and events. What You'll Be Doing Responsibilities may include: Managing schedules, appointments, meetings, reminders, and follow-ups Preparing for meetings and helping organize the information needed beforehand Attending meetings and taking detailed, organized notes Creating action-item lists after meetings and helping make sure tasks are completed Occasionally driving to meetings, appointments, or business events Drafting emails, letters, documents, proposals, presentations, and other business materials Conducting online research on companies, communities, projects, people, organizations, and business opportunities Organizing contacts, leads, files, documents, and project information Assisting with business development and tracking potential opportunities Following up with clients, contacts, vendors, and other professionals Helping coordinate projects between multiple businesses, clients, vendors, and team members Assisting with social media content, graphics, marketing materials, and basic digital marketing Creating graphics and materials using Canva or similar design software Using AI tools such as ChatGPT and other platforms to research, write, organize information, and complete tasks more efficiently Working with Microsoft Word, Excel, PowerPoint, Outlook, and other business software Helping develop spreadsheets, reports, presentations, contact lists, and internal organizational systems Assisting with event, travel, meeting, and logistical planning Handling miscellaneous tasks and special projects as they arise The responsibilities of this position will vary from day to day. One day may involve attending meetings and taking notes, while another could involve researching a business opportunity, building a presentation, coordinating a project, creating social media content, or organizing information for an upcoming meeting. Who We're Looking For Experience is not required. The right person can be trained on the job. More important than experience is someone who is: Intelligent and willing to learn Highly organized Dependable Efficient Comfortable working independently Able to multitask Able to change gears quickly Comfortable in a fast-paced environment Able to take a task and figure out how to get it completed Detail-oriented without losing sight of the bigger picture Comfortable communicating with business owners, executives, elected officials, clients, vendors, and other professionals Professional and personable Creative and resourceful Comfortable learning new technology Good at written and verbal communication Able to handle confidential or sensitive business information professionally We are looking for someone who does not need every step spelled out for them. Training and direction will be provided, but over time, the goal is for this person to anticipate needs, recognize what needs to be done, and help keep projects moving. Helpful Experience While not required, experience or familiarity with any of the following would be beneficial: Executive or administrative assistance Business management or operations Project management Social media management Marketing Graphic design Canva Microsoft Office / Microsoft 365 Excel PowerPoint AI tools and AI prompting Research Writing and communications Customer or client relations CRM or contact-management software Event planning Political, government, construction, real estate, or other professional-service environments Professional Expectations This position will regularly involve interacting with professionals and attending business meetings. Professional appearance and conduct are important. Business casual attire is expected for normal work and meetings, with more formal business attire when appropriate for certain meetings or events. Because occasional driving may be part of the position, the applicant should have a valid driver's license and a reliable driving record. Work Environment This position may include a combination of: Work from home Office work Local meetings Business events Travel between meetings and appointments The ideal candidate should be comfortable with a work environment where priorities can change quickly and where no two days are exactly the same. .

Pay:

$14.00 - $18.00 per hour

Benefits:

Flexible schedule Professional development assistance

Work Location:

Hybrid remote in Warsaw, IN 46580