Executive Personal Assistant

Job Summary We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a variety of administrative tasks with precision and professionalism. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. This paid position offers an exciting opportunity to contribute to high-level organizational success while honing your administrative expertise. Responsibilities Manage and maintain detailed calendars, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace. Provide executive administrative support by preparing correspondence, reports, and presentations with accuracy through proofreading and transcription. Coordinate projects and events from planning stages through execution, ensuring deadlines are met and resources are allocated efficiently. Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for easy retrieval. Serve as the first point of contact via multi-line phone systems and demonstrate excellent phone etiquette when communicating with clients, vendors, and team members. Assist with personal tasks as needed, including scheduling personal appointments or errands to support busy executives. Oversee front desk responsibilities, including greeting visitors and managing office supplies to ensure a professional environment. Skills Proven experience as an executive assistant or personal assistant with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and the use of AI tools to assist with ongoing development of content and collateral used for business purposes. Excellent typing speed and data entry skills for efficient document preparation and record keeping. Strong project coordination abilities with attention to detail in event planning and task execution. Exceptional communication skills with professional phone etiquette and customer service orientation. Ability to multitask effectively while maintaining accuracy in clerical tasks like filing, proofreading, transcription, and data entry. Familiarity with office equipment such as multi-line phone systems, fax machines, scanners, and office furniture setup. Join us in this energetic role where your organizational talents will empower executives to succeed! We value proactive individuals who thrive on supporting high-level operations through meticulous attention to detail and enthusiastic service delivery. This is a paid opportunity designed for motivated professionals eager to grow their administrative career in a vibrant environment!

Pay:

$25.00 per hour

Benefits:

Paid time off

Work Location:

Hybrid remote in Sedona, AZ 86336