Executive/Personal Assistant

Executive/Personal Assistant at Beacon Hill Staffing Group, LLC Executive/Personal Assistant at Beacon Hill Staffing Group, LLC in Newtown Township, Pennsylvania Posted in 3 days ago. $100,000.00 per year

Job Description:

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly capable Executive/Personal Assistant to support the Founder & CEO of a middle-market private investment firm. The role blends executive, personal, and family support and requires exceptional judgment, discretion, and a hospitality-first mindset. The position is remote for NYC/NJ candidates, with occasional travel to the Pennsylvania office (approximately once per month or quarterly), and flexibility to support travel-heavy schedules.

Key Responsibilities:

Provide comprehensive executive and personal support across business, personal, and family needs Manage highly dynamic calendars that blend professional and personal priorities Coordinate complex domestic and international travel, including private aviation, commercial flights, ground transportation, and detailed itineraries Act as an advance planner for travel, ensuring logistics are fully thought through (bags, WiFi, hotel details, gym access, contingencies, etc.) Serve as a trusted liaison with family office staff, household staff, extended family, and corporate teams Exercise strong judgment around meeting prioritization, investor commitments, and schedule shifts Communicate proactively with internal and external stakeholders to ensure seamless execution Track expenses across business, personal, and philanthropic contexts in coordination with accounting teams Provide support for family events, extended stays, and on-the-ground logistics during complex trips Take initiative to solve problems independently and present thoughtful options with clear rationale

Qualifications:

3-5+ years of Executive Assistant, Personal Assistant, or hybrid EA/PA experience Background in professional services, finance, family office, hospitality, events, or UHNW support environments High emotional intelligence with the ability to work with a direct, fast-moving principal Strong written and verbal communication skills; excellent proofreading and editing ability Highly detail-oriented with strong organizational and prioritization skills Comfortable operating in a 24/7-style support environment with responsiveness as needed Tech-savvy with strong proficiency in Outlook and Excel; interest in AI and productivity tools a plus Ability to maintain boundaries, not personalize feedback, and stay focused on execution Bachelor's degree preferred but flexible with strong experience

Compensation/Benefits:

Up to $100K base salary + discretionary bonus 100% employer-paid medical and vision coverage for employee Generous PTO package 401(k) plan Remote role with occasional in-person support (PA/FL/MA as needed) High-trust, long-term opportunity supporting a prominent Founder & CEO Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)