Executive Assistant

Executive Assistant The Greysmith Companies - 3.5 Cranston, RI Job Details Temp-to-hire $35 - $50 an hour 1 day ago Qualifications Vendor relationship building Report writing Expense management Filing Executive administrative support Research Office management

Full Job Description Executive Support:

Manage executive calendars, schedule meetings, and coordinate travel arrangements for the Company. Monitor and manage email communications; draft correspondence and follow-ups as needed. Record and distribute meeting minutes and action items. Obtain signatures for contracts and time-sensitive documents using DocuSign or other e-signature platforms. Prepare agendas, slide decks, and business reports.

Administrative Operations:

Perform general administrative tasks including filing, scanning, copying, and document management. Serve as the primary point of contact for office visitors and incoming phone calls. Order and manage office supplies and equipment. Organize and coordinate offsite staff events, lunches, town hall / Company meetings and corporate events. Handle all incoming/outgoing mail, manage postage accounts, and oversee delivery logistics for the office. Maintain cleanliness and organization of kitchen, shared spaces, and communal areas.

Errands & Office Logistics:

Support local errands including mail drops, picking up checks, and delivering materials. Assist principals and other team members with logistical needs in support of daily operations.

Other Duties:

Track receipts, code expenses, and assistance with preparation of reports and reimbursements. Assist with light project coordination, internal research, and ad hoc assignments. Provides direct support to company principals on scheduling, priorities, and confidential matters. Serves as a central resource for office staff and field employees, handling supplies, logistics, and general administrative support. Manages vendor and service provider relationships related to office operations and events. Acts as a professional first point of contact for clients and visitors to the office. Supports Finance and Accounting with expense tracking, document handling, and payment logistics. Coordinates with IT and Facilities on technology support, equipment needs, and workspace improvements.

Pay:

$35.00 - $50.00 per hour

Work Location:

In person