Executive Assistant

We are seeking a highly skilled Executive Administrative Assistant to provide high-level administrative and executive support to senior leadership during a staffing transition. This role requires exceptional organization, discretion, and the ability to work confidently with senior stakeholders in a fast-paced environment. Prior experience supporting executives in a university, foundation, or nonprofit setting is strongly preferred. Key Responsibilities Manage complex calendars, meetings, and communications for Advancement leadership Prepare correspondence, briefing materials, presentations, and internal documentation Coordinate meetings, events, and donor-related logistics Serve as a primary administrative point of contact for internal and external stakeholders Maintain confidential records and support day-to-day office operations Respond promptly and professionally to leadership and stakeholder needs Required / Preferred Experience Executive Assistant or senior-level administrative experience required Background in higher education, nonprofit, or foundation environments preferred Strong written and verbal communication skills Proven ability to handle confidential and sensitive information with discretion Highly organized, detail-oriented, and adaptable Comfortable supporting senior leadership during periods of change Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

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//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.