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Worlds Away, LLC

EXECUTIVE ASSISTANT

Pay: Not specified

Posted: 2 weeks ago

Location: Memphis, TN (Onsite)

Last Updated: 2 weeks ago

Hours: Full-Time

Expires: 9/29/2026

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What they do

An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.

$62,601 / year median in Tennessee

-8% projected decline

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Job Description

Industry:

Designer furniture, accessory, and lighting for high end wholesale company engaged in design and distribution. We are seeking a unique experienced Executive Assistant to join our team! You will provide knowledgeable customer service and high-level administrative support to our Owners.

Responsibilities:

Manages the Executive's calendar pro-actively, using Microsoft Outlook. Scheduling and organizing meetings for up to ten internal staff and various external partners; weekly and monthly. Coordinates all aspects of travel for Executives and various staff including air and ground transportation, hotel reservations, dining arrangements, and detailed itinerary preparation. Acts as the first point of contact for clients, executives, and external partners. Ensures a professional and welcoming environment by greeting them upon entry. Promptly answer and respond to phone calls and email messages. Manage multiple phone lines and assist customers as required Learn inventory system to assist our team in providing excellent customer assistance. Clerical tasks include mailing out samples, filing, and maintaining organized supply cabinets. Run Occasional Errands Must be comfortable with on-site dogs. Accountable to a full-time on-site position. Hours 8:00 AM to 5:00 PM, Monday - Friday. Knowledge of NetSuite a plus

Qualifications:

Associates Level education or equivalent experience Two (2) years current experience as an administrative assistant or related field Excellent written and verbal communication skills. Proficient intermediate skills in Microsoft Office (Word, OUTLOOK, Excel) Time management skills, with the ability to prioritize tasks and multitask effectively. Strong attention to detail, accuracy, and tracking Ability to maintain confidentiality and manage sensitive information with discretion. Knowledge in Personal Identifiable Information (PII) Adaptability in a fast-paced atmosphere

Benefits:

Vacation & PTO options plus Holidays. Healthcare options - medical, dental, vision, and more 401K Plan Compensation appropriate to experience.