Executive Administrative Assistant

Executive Administrative Assistant Carter Bloodcare - 3.3 Bedford, TX Job Details Full-time 1 day ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Tuition reimbursement Paid time off Employee assistance program Vision insurance 401(k) matching Professional development assistance Life insurance Qualifications Teamwork Zoom High school diploma or GED Attention to detail Organizational skills

Full Job Description Job Title:

Administrative Assistant 2 (to the Chief Medical Officer)

Location:

Bedford, TX Job Type:

Full-Time Department:

Medical Services Reports To:

Chief Medical Officer Why Join Us:

At Carter BloodCare, we value integrity, excellence, and teamwork. Join a dedicated group of professionals working together to maintain the highest standards in product quality control. Description

PRINCIPAL ACCOUNTABILITY

The Administrative Assistant 2 (AA2) provides a full range of administrative support to the MS team in a professional and timely manner, as well as personalized support to the Chief Medical Officer (CMO). The AA2 assists with scheduling, correspondence, document preparation, meeting coordination and project support. Additionally, the AA2 ensures efficient daily operations by managing priorities and fostering effective communication across internal and external stakeholders. The AA2 works on a wide range of matters where strict confidentiality is expected, and professional appearance and attendance are essential. The AA2 exemplifies and champions CBC Core Values and Code of Conduct, and adheres to CBC policies and applicable Standard Operating Procedures (SOPs). To support ongoing development and organizational goals, the AA2 is required to attend meetings and training sessions, as assigned. This position may require working varied shifts, extended hours, weekends, and/or overtime to support operational needs. Regular full-time attendance is required during office hours. Qualifications

EDUCATION

High School Diploma or GED equivalent Associate's Degree, preferred

EXPERIENCE

Minimum of 3 years of executive administrative assistant or other senior-level administrative assistant experience Familiarity with healthcare environment, preferred

SKILLS AND KNOWLEDGE

Demonstrated ability to manage multiple priorities, meet deadlines, and maintain strong attention to detail in a fast-paced environment Strong written and verbal communication skills, with the ability to interact effectively and professionally across all levels of the organization Exceptional organizational skills, with the ability to anticipate needs, exercise sound judgment, and adjust priorities proactively Advanced proficiency in Microsoft Office Suite and other meeting technologies (e.g., Word, Excel, PowerPoint, Outlook, Teams, Zoom) Ability to quickly learn and effectively utilize CBC-specific systems and applications Demonstrated professionalism and discretion in handling sensitive and confidential information Strong problem-solving skills, with the ability to work independently and make informed decisions Collaborative, service-oriented approach with strong interpersonal skills

PHYSICAL/MENTAL STRESS FACTORS

Primarily a sedentary job that requires the ability to sit, walk, stand, bend, and move up to 20 pounds Mental stress due to tight deadlines and project implementation, within limits anticipated due to the nature and scope of this position Ability to stay calm and on task in high-stress situations Submit your resume and application at https://www.carterbloodcare.org/who-we-are/careers/

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance

Work Location:

In person