Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
EF
Elite Freight Solutions
Executive Administrative Assistant
Career Insights for Executive Assistant
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Texas data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
$63,608 / year median in Texas
+1% projected growth
Job Description
Executive Administrative Assistant Elite Freight Solutions - 5.0 Laredo, TX Job Details Full-time 6 days ago Benefits Flexible schedule Qualifications Microsoft Outlook Spreadsheets Full Job Description We are seeking a highly organized, proactive, and dependable Executive Administrative Assistant to support the daily operations of multiple businesses, including a trucking company, construction company, and truck & trailer sales. This role requires someone who thrives in a fast-paced environment, can efficiently manage competing priorities, communicate professionally with customers, vendors, brokers, drivers, and subcontractors, and help keep multiple businesses running smoothly. The ideal candidate is detail-oriented, resourceful, tech-savvy, and capable of working independently while maintaining the highest level of professionalism and confidentiality. Duties Provide administrative support across multiple businesses. Answer and direct phone calls, emails, and text messages professionally. Manage calendars, appointments, meetings, and reminders. Organize digital and physical files. Assist with customer service and follow up with clients. Prepare invoices, estimates, purchase orders, and reports. Maintain spreadsheets and company records. Coordinate with brokers, drivers, customers, vendors, and subcontractors. Assist with dispatching, tracking loads, and transportation paperwork. Help manage truck and trailer sales, including listings, customer inquiries, paperwork, and appointments. Support construction operations by organizing project documents, permits, invoices, schedules, and vendor communications. Monitor office supplies and general office organization. Perform other administrative and operational tasks as assigned. Qualifications 2+ years of administrative experience. Experience in transportation, logistics, construction, or sales is highly preferred. Excellent organizational and multitasking skills. Strong communication and customer service skills. Proficient in Microsoft Office (Excel, Word, Outlook) and Google Workspace. Experience with QuickBooks is a plus. Ability to work independently and solve problems proactively. High attention to detail and confidentiality. Bilingual English/Spanish preferred.