Executive Administrative Assistant-District Office Southwest Preparatory School - 3.7 San Antonio, TX Job Details Contract $30,000 - $45,000 a year 17 hours ago Qualifications Some college Computer operation Writing skills Executive administrative support Customer inquiry handling High school diploma or GED Desktop applications Productivity software

Full Job Description Job Title :

Executive Administrative Assistant-District Office FLSA Status :

Non-Exempt Job Status:

Part-Time Responsibility Level :

Non-Supervisory Department Name:

District Admin Reports to: Superintendent Position Qualifications Individual must be able to work well under pressure. Must have the ability to organize and set appropriate priorities to meet deadlines. Able to work as part of a highly functioning team. Ability to interpret data collected and makes appropriate and meaningful recommendations as required. Job Specifications and Requirements High SchoolDiploma/GED, Diploma preferred; preference will be given to those with college credits in Business Career courses and/or work experience. Requires knowledge of Microsoft Office products; excellent oral and written communication skills required; Ability to prioritize, plan and meet frequent deadlines. Must be able to demonstrate professionalism, dependability, integrity, discretion, initiative, and a service-oriented approach . Certifications and Licenses Non-required Skills and Abilities

• Ability to communicate (verbally and written)
• Able to use a computer
• Maintain concentration with frequent interruptions understand verbal instructions, able to read and compile data into written reports and maintain emotional control under stress
• Knowledge of telephone systems and procedures and office equipment
• Ability to respond to the demands of the public, to communicate skillfully orally and in writing and to respond to emergency demands
• Exceptional computer skills and the ability to use a variety of software programs
• Ability to organize and follow specific instructions to accomplish assigned tasks accurately and timely
• Ability to establish and maintain effective working relationships with others, ability to be a team member
• Ability to understand oral and written communication Position Summary The Executive Administrative Assistant - District Office provides high-level administrative and operational support to the Superintendent and District Office.

The position assists with executive scheduling, communications, Board activities, district records, meetings, special projects, and coordination among district departments and campuses. The position requires a high degree of confidentiality, professionalism, independent judgment, organization, and the ability to manage multiple district-level priorities. Major Job Duties and Responsibilities

• Provide executive-level administrative support to the Superintendent and District Office.
• Manage the Superintendent's calendar, appointments, meetings, travel, and district commitments.
• Coordinate District Office meetings, leadership meetings, special events, and other administrative activities.
• Assist with preparation and coordination of Board meetings, including agendas, supporting documentation, meeting materials, and communications.
• Prepare and proofread correspondence, reports, presentations, memoranda, and other district-level documents.
• Serve as a liaison between the Superintendent's Office, District Office departments, campuses, Board members, and external stakeholders.
• Monitor District Office assignments, deadlines, and action items and follow up with appropriate personnel.
• Maintain confidential district, personnel, Board, legal, and administrative records.
• Coordinate District Office calendars, activities, deadlines, and administrative processes.
• Receive and appropriately route inquiries, concerns, complaints, and requests directed to the Superintendent or District Office.
• Assist with district-wide projects, initiatives, employee events, recognition activities, and special assignments.
• Gather information and documentation from departments and campuses as requested by the Superintendent.
• Maintain organized electronic and physical records for District Office operations.
• Assist with purchasing, invoices, travel documentation, reimbursements, and other administrative processes as assigned.
• Exercise independent judgment in prioritizing requests and determining matters requiring immediate administrative attention.
• Anticipate the administrative needs of the Superintendent and District Office and proactively facilitate completion.
• Provide administrative assistance to other members of District leadership as directed by the Superintendent.

Minor Job Duties and Responsibilities Performs other duties and special projects as assigned Working Conditions The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and phone and other equipment utilized by this position. The person in this position frequently communicates with students, parents, and administrators. Must be able to exchange accurate information in these situations. Light to moderate lifting is required. Regular, predictable attendance is required. Noise level is consistently moderate but can be heavy during athletic activities, passing periods, and lunchtimes and before and after school as well. Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Acknowledgment I have read and received a copy of my job description. I understand that this overrides anything that I have been given in the past. I further understand that I am expected to follow my job as outlined above and if I have any questions concerning what is expected of me, I will speak with my immediate supervisor. I further understand that this job description may be changed at any time.

Job Type:

Contract Pay:

$30,000.00 - $45,000.00 per year

Work Location:

In person