An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Estate Planning Legal Executive Assistant Godfrey & Kahn - 4.3 Milwaukee, WI Job Details Full-time 16 hours ago Benefits Travel reimbursement Wellness program Health savings account Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Employee assistance program Vision insurance 401(k) matching Employee discount Professional development assistance Opportunities for advancement Life insurance Referral program Retirement plan Qualifications Teamwork Professional ethics Executive administrative support Organizational skills Law office experience Productivity software Technical Proficiency Cross-functional communication Time management Full Job Description This Estate Planning Legal Executive Assistant role is a great opportunity for a highly organized, proactive professional who enjoys managing details, anticipating needs, and supporting a collaborative team. In this role, you'll work closely with attorneys and fellow Legal Executive Assistants to keep work moving efficiently and ensure accurate, timely support. If you thrive in a team environment, take pride in your work, and enjoy being a trusted resource to those you support, we'd love to hear from you.
POSITION SUMMARY
The Estate Planning Legal Executive Assistant provides comprehensive administrative and practice support to attorneys within the Firm's Estate Planning practice. This role works closely with assigned attorneys and other Legal Executive Assistants to manage time-sensitive communications, calendars and meetings, prepare and proofread legal documents and correspondence, maintain electronic and paper files, assist with billing and expenses, and coordinate other day-to-day administrative needs. The Legal Executive Assistant is expected to anticipate needs, manage multiple priorities and deadlines, communicate effectively across the team, and contribute to an efficient and collaborative workflow while maintaining a high level of accuracy, professionalism, and confidentiality.
KEY RESPONSIBILITIES
Lead the management and administration of a large volume of time-sensitive communications Maintain attorney business development contact lists through the firm's CRM Consistently and professionally communicate through internal and external calls and emails, building relationships with clients Perform administrative tasks independently Prepare, edit, and finalize, correspondence, legal documents, transcription, memos and other materials Proofread all materials for typographical errors, office style conformity, accuracy and inclusion of required information and enclosures Schedule and manage internal and external meetings and calendars, including working with the receptionist team to reserve meeting rooms and ensure meeting needs, such as refreshments and meals, are available as needed Assist with continuous client outreach, contact, relationship building and marketing activities Facilitate incoming and outgoing mail Manage attorney expenses and check requests Timely filing and maintenance of paper and electronic documents and records Assist in reviewing and editing client invoices Coordinate travel arrangements as needed Act as back-up for other Legal Executive Assistants Manage attorney boards and other pro bono work Perform all other duties as assigned
QUALIFICATIONS AND EDUCATION REQUIREMENTS
Strong ability to manage a wide variety of work streams simultaneously with accuracy and speed Demonstrate a positive attitude, high energy and a strong passion for your work Be a flexible team player by cooperating and collaborating with others to achieve timekeeper and firm goals and objectives, including outside of your assigned timekeepers Demonstrate the highest level of integrity, professionalism and confidentiality consistent with firm mission, values and policies Exhibit a strong work ethic and a willingness to exert more than the minimum effort Engage with clients in a professional, clear, concise, positive and timely manner Apply critical thinking and sound judgment in order to set priorities, meet deadlines, make decisions and independently resolve complex problems Consistently seek opportunities to advance technical and personal skills Proactively support internal customers and external clients utilizing the most current technology available Demonstrate initiative and resourcefulness to obtain information needed to perform duties with minimal supervision Communicate with team to gather critical information needed for various duties Bachelor's degree or equivalent legal experience preferred; estate planning experience in a law firm setting is a plus but not required. Excellent organization, time-management and prioritization skills Proficiency in Microsoft Office Suite, Work10, Adobe Pro Must have good organization skills
Benefits:
401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid time off Parental leave Professional development assistance Referral program Retirement plan Travel reimbursement Vision insurance Wellness program
