File Auditing Specialist

Description We are looking for a detail-oriented File Clerk to join a transport organization in Birmingham, Alabama on a Contract basis. This role supports procurement documentation activities within a structured, compliance-focused environment, with an emphasis on maintaining accurate and well-organized digital records. The ideal candidate is comfortable working with established procedures, handling large volumes of files, and ensuring documentation is complete, correctly categorized, and ready for review or audit.

Responsibilities:

• Review digital procurement records to confirm documents are complete, accurate, and stored in the proper locations.
• Perform file cleanup activities by correcting misfiled items, removing inconsistencies, and maintaining orderly electronic records.
• Combine related documentation and verify that file associations and mappings align with established standards.
• Follow documented operating procedures to process records consistently and support compliance expectations.
• Identify missing, incomplete, or incorrectly placed files and take appropriate action to resolve discrepancies.
• Scan, upload, and electronically file documents while preserving clear organization and accessibility.
• Assist with audit preparation by helping maintain records that are ready for internal review and external compliance needs.
• Generate or support basic reporting from existing dashboards when needed to assist procurement tracking and file oversight. Requirements
• Experience with paper filing, document scanning, and electronic file management in a high-volume environment.
• Strong attention to detail with the ability to spot missing information, filing errors, and record inconsistencies.
• Ability to follow structured procedures and maintain accuracy while handling repetitive documentation tasks.
• Familiarity with procurement, compliance, or records management processes is preferred.
• Exposure to federally funded or federally regulated projects is an advantage.
• Comfortable working with digital files, scanned records, and organized file storage systems.
• Strong organizational skills and the ability to manage multiple documentation priorities effectively.

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