Intake Administrator The Tenants Law Firm Beverly Hills, CA Job Details Full-time $18.50 - $28.00 an hour 1 hour ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 403(b) Qualifications Customer communication Administrative experience High school diploma or GED Attention to detail

Full Job Description Job Summary :

We are seeking a detail-oriented and highly organized Intake Administrative Assistant to support our intake department and serve as the first point of contact for prospective clients. The ideal candidate will have experience in a legal or professional office environment, strong administrative and communication skills, and the ability to manage a high volume of calls, documents, and client information with accuracy and confidentiality. This role is essential to ensuring a smooth and efficient intake process while providing compassionate and professional service to clients.

Key Responsibilities :

•

Client Intake Processing:

Conduct initial client intakes, gather required information and documentation, and ensure intake forms are completed accurately and efficiently. •

Client File Management:

Create, organize, and maintain electronic intake files, ensuring all client information and documents are complete, accurate, and up to date. •

Communication:

Communicate professionally and compassionately with prospective clients, existing clients, and internal legal staff regarding intake status and next steps. •

Scheduling & Follow-Up:

Schedule consultations and appointments, track intake deadlines, and ensure timely follow-up with clients regarding missing information or documentation. •

Administrative Support:

Provide administrative support to the intake and legal teams, including data entry, document preparation, and general office tasks as needed. •

Confidentiality & Compliance:

Handle sensitive and confidential client information with care and in accordance with firm policies and privacy requirements.

Qualifications :

Education :

High school diploma or equivalent required.

Experience :

2+ years of administrative experience, particularly in a legal setting, is preferred but not required.

Technical Skills :

Proficiency in using office software (e.g., Microsoft Office). Experience with legal records software is a plus.

Communication Skills :

Excellent verbal and written communication skills, with the ability to interact professionally with attorneys, staff and clients. Bilingual is a plus.

Time Management :

Ability to prioritize tasks and manage time effectively in a fast-paced legal environment.

Confidentiality :

Demonstrated ability to handle confidential and sensitive information with discretion and integrity.

Benefits :

Medical, Dental, and Vision Insurance 403(b)

Retirement Plan Paid Time Off and Paid Holidays Job Type :

Full-time.

Pay:

$18.50 - $28.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s):

Desired Salary Range Language:

Spanish (Preferred)

Work Location:

In person