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RH
Robert Half
Legal Secretary
Career Insights for Litigation Legal Secretary
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Based on California data
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What they do
A Litigation Legal Secretary provides secretarial and administrative work for a litigation attorney or litigation law firm. Uses specialized knowledge of legal terminology and procedures related to litigation. Organizes files, schedules meetings and manages communication to prepare for lawsuits and trials. Prepares and files documents for court cases. Works with supervision from an attorney or paralegal; may handle paralegal tasks.
$84,378 / year median in California
-17% projected decline
Job Description
Description We are looking for a detail-oriented Legal Secretary to support a civil litigation practice in Lafayette, California. This position is well suited for someone who can manage a busy legal desk, maintain accuracy under tight deadlines, and keep case materials organized. Candidates with solid litigation support experience are preferred, though motivated professionals with strong potential will also be considered. This role is focused on legal secretarial work and is not designed as a track toward paralegal responsibilities.
Responsibilities:
- Prepare, format, and submit court filings electronically while ensuring compliance with applicable court rules and deadlines.
- Maintain attorney calendars by tracking hearings, filing dates, and other case-related obligations with a high degree of accuracy.
- Organize, update, and retrieve legal documents in document management systems, including NetDocuments when applicable.
- Draft, revise, and finalize correspondence, pleadings, and other legal materials from attorney notes, edits, or dictation.
- Monitor active litigation matters and provide day-to-day administrative support to keep the civil litigation desk running efficiently.
- Coordinate communications, schedule matters, and manage Outlook-based email and calendar activity to support attorneys and case progress. Requirements
- Previous experience supporting a civil litigation practice.
- Demonstrated ability to handle electronic court filings and work accurately within filing procedures and deadlines.
- Strong calendar management skills, with the ability to track multiple time-sensitive litigation dates.
- Proficiency in preparing and managing legal documents in a fast-paced office environment.
- Working knowledge of Microsoft Outlook for email, scheduling, and daily coordination.
- Experience with dictation and transcription of legal or business documents is preferred.
- Familiarity with document management platforms such as NetDocuments is helpful but not required.