Legal Secretary Guided Immigration Solutions Chicago, IL Job Details Part-time | Full-time | Contract $18 - $30 an hour 16 hours ago Benefits Free parking Opportunities for advancement Qualifications Record keeping Spanish Confidential information handling Computer literacy Greeting customers Receptionist experience within retail industry macOS Receptionist experience within hospitality industry Typing Appointment scheduling Time management

Full Job Description To Apply:

Submit your résumé. Applicants who include a PHOTO with their résumé will receive

PRIORITY

consideration. We are seeking a friendly, dependable, and organized individual to serve as the first point of contact for walk-in clients and provide administrative support. Your primary responsibility will be to keep the office organized, manage calendars, and ensure awareness about upcoming appointments and commitments.

Responsibilities:

Welcome clients and assist walk-in visitors. Answer phone calls and schedule appointments. Maintain the CEO's calendar and provide timely reminders. Organize files, make copies, and maintain office records. Receive and record client payments. Use MyCase and Docketwise to maintain client information and appointments. Occasionally visit our other office locations. Assist with day-to-day administrative tasks.

Qualifications and Expectations:

Spanish fluency is required. English is a plus but is not required. Professional attire is required. Strong organizational skills and attention to detail. A professional, friendly attitude and good communication skills. Basic computer skills and a willingness to learn. Our office primarily uses Apple Mac computers, so familiarity with macOS is a plus. Familiarity with MyCase or Docketwise is a plus. Maintain strict confidentiality when handling client information, records, and payments. Discretion, accuracy, and professionalism are essential.

Our Clients and Office Environment:

Most of our clients are Spanish-speaking and from Mexico and Colombia. Familiarity with these cultures is a plus. Applicants from all backgrounds are welcome This role is ideal for someone who enjoys staying organized, helping clients, and keeping an office running smoothly.

Compensation:

Pay is based on experience. Performance-based bonuses may be awarded based on reliability, organization, and quality of client service.

Job Types:

Full-time, Part-time, Contract Pay:

$18.00 - $30.00 per hour Expected hours: 30.0 - 40.0 per week

Benefits:

Free parking Opportunities for advancement

Work Location:

In person