Executive Legal Secretary - Litigation

Ref No. LAN5254

Job Location Los Angeles

Work Type Full Time

Description

The Los Angeles office of Squire Patton Boggs, a global law firm, seeks an Executive Legal Secretary to provide legal and administrative support to multiple litigation attorneys.

Primary responsibilities include:

Draft, type, revise, proofread and format legal documents, correspondence, memoranda, and e-mail

Perform administrative tasks such as preparing expense reports, check requests, client required forms and time entry

Assist multiple attorneys simultaneously while prioritizing urgent and time-sensitive tasks

Maintain attorneys' calendar, calendar / track deadlines and follow up to ensure timely filings and responses

Superior knowledge of e-filing and court procedures (state and federal) / prepare and file legal documents with courts in compliance with court rules and deadlines including pleadings, motions, briefs, discovery, subpoenas and correspondence

Coordinate service of process, discovery exchanges, and filings with opposing counsel and courts

Assist attorneys with trial preparation, including organizing exhibits, preparing witness and exhibit lists, binders, and other trial materials

Manage and organize case files (electronic and physical), ensuring accuracy

Perform other secretarial duties as assigned

Qualifications:

• Associate's degree (A.A.) or equivalent from two-year college or technical school preferred
• Minimum 5 years of legal litigation secretarial experience, preferably in a law firm
• Strong typing skills with high accuracy; ability to type, read and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and email
• Attention to detail and strong organizational skills
• Ability to prioritize, manage multiple tasks under tight deadlines and use good judgment in order to meet deadlines
• Superior knowledge of Windows and Microsoft office a must (Word, Outlook, Excel, PowerPoint). Prior experience working in iManage, preferred
• Excellent verbal and written communications
• A self-starter that takes initiative and is a team player
• Ability to work independently, anticipate needs, and meet strict deadlines
• Ability to work overtime, when needed
• Ability to be in the office on a hybrid schedule
• California salary range for this position is $75,000 to $95,000 per year, depending on skills and experience.
• Squire Patton Boggs offers comprehensive benefits, including health, dental, life, 401(k) and other benefits and an exceptional group of people with whom you will practice and develop in your career.
• We are not accepting third party submissions.
• Squire Patton Boggs will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of state and local laws.
• About Squire Patton Boggs

Squire Patton Boggs is a full-service global law firm providing insight at the point where law, business and government meet, giving you a voice, supporting your ambitions and achieving successful outcomes. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

Squire Patton Boggs is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law. This non-discrimination policy applies to all aspects of employment.

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