PRACTICE TEAM ASSISTANT

EXCITING ONCE IN A LIFE TIME OPPORTUNITY FOR A CANDIDATE WHO IS A NEW COLLEGE GRAD WITH EXPERIENCE WORKING IN A LAW FIRM OR HAS 1-2 YEARS OF LAW FIRM EXPERIENCE TO LEARN INTELLECTUAL PROPERTY PATENT PROSECUTION. AS A PRACTICE TEAM ASSISTANT.

The Practice Team Assistant provides administrative and clerical support for a range of projects and day-to-day activities for timekeepers, Legal Support Assistants, and Legal Support Specialists within the assigned practice group(s). Specific duties include, but are not limited to, the following: Position responsibilities: Open and organize all interoffice mail for team members Answer timekeeper phones as necessary Assist with lunch orders, car service and other scheduling tasks, as needed Greet visitors; escort them to appropriate meeting rooms and provide them with amenities, as needed Provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving corporate documents and updating contact databases • Review and proofread all documents for accuracy, completeness, grammar, and syntax Handle confidential and sensitive information with the appropriate discretion; perform to earn supervisors' full confidence and trust in all interactions As requested, schedule, coordinate and confirm meeting space and relevant attendees for team member meetings. As requested, coordinate travel arrangements Prepare and process expense reports, check requests, travel, health club reimbursement forms, etc. in accordance with accounting guidelines Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits and refunds through to completion • Prepare documents to support team members with overflow work, including revisions, edits, and proofreading Assist with internal procedures for the preparation of audit letter responses when needed and where applicable On behalf of the timekeepers, enter and submit time entries. As requested, maintain file copies of released time Create and maintain files, including chronological files and indexes not stored in Information Governance department Complete e-filing in the firm's document management system, as requested Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as necessary Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes Prepare and arrange messenger service, copy center and facsimile requests, as needed Copy documents that are not appropriate to send to the copy center Scan documents into PDF format Print large PDF documents and emails • Burn and label CDs and DVDs • Use the CRM tool consistently to support the firm's business development efforts, including maintaining attorney contact information and resolving data conflicts Coordinate and assist with other special projects, as required Assist other team members and timekeepers with various administrative tasks All other duties as assigned or required Skills and experience: : After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Available to work overtime, as required : Bachelor's degree Previous general office experience Previous law firm or professional services industry experience

Competencies:

Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team Pro-actively prioritize work assignments and consistently meet deadlines Demonstrate initiative, diplomacy, and tact Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication Engage in a professional and polite manner with clients, colleagues, and others Reliable, committed, organized, and punctual Strong administrative and secretarial skills Excellent verbal (both listening and speaking) and written communication skills Ability to function well as a team member

HURRY THIS WILL NOT LAST!

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Pay:

$56,000.00 - $67,000.00 per year

Benefits:

401(k) Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance

Work Location:

Hybrid remote in Reston, VA 20190