JOB SUMMARY

This is entry level common accounting and financial clerical work performing a variety of accounting duties related to the maintenance and review of accounting, financial and statistical records; and other related administrative assignments including work requiring heavy customer contact on accounts. Positions in this class perform and assist other staff to provide support services in the maintenance and processing of accounting or financial matters and statistical records that are part of a more complex computer automated business recordkeeping system. An individual in this class processes or assists others to process accounting and financial transactions that require reconciling discrepancies and may include heavy customer contact assignments. Miscellaneous clerical and other duties may also be performed however; the primary duties are performance of accounting or finance related support activities. Duties typically include reconciling a variety of departmental accounts, preparing reports, forms or formats for reporting and retaining data and preparing and processing accounting records, statements or transactions using a variety of accounting support systems and documentation. A Finance Assistant Clerk in Superior /State Court performs a variety of financial recordkeeping and clerical duties, including:

• Assists in processing financial transactions, reconciling discrepancies, and maintaining accounting records
• Assists in entering data, maintaining updated records, and ensuring documents are properly signed and distributed
• Assists with preparing reports on accounting data for local, state, and federal agencies
• Assists in communicating with vendors, customers, and colleagues

ESSENTIAL JOB FUNCTIONS

(examples, not all inclusive)

• Assists in preparation of reports
• Assists in efforts to collect and manipulate accounting data and fiscal information; prepares spreadsheets compiling revenue activity and trends for management use; reformats data or create specific reports, charts or graphs.
• Assists staff in resolving or personally responds to inquiries; and assists staff members to review and correct work.
• Assists in verifying daily reports, researches and resolves problems.
• Assists in the processing of manual and voided checks as well as preparing back-up documentation for same. Assists in the collection, receipt and disbursement of funds in accordance with Georgia Statutes, rules and regulations.
• Serves as back-up to co-workers.
• Assists in examining and verifying bank statements; reconciles statements with internal ledgers.
• Performs related work as assigned or required.
• Assists in the processing of bills, checks, receipts and other documents
• Helps to ensure all documents are properly signed and distributed
• Verify financial and other data (e.g. tax identification numbers)
• Assists in the monitoring of financial transactions
• Assists with the entering of data and maintaining updated records
• Assist with account reconciliations
• Assists in maintaining financial and related records by posting transactions to journals and ledgers; adjusts accounts according to established procedures; reviews and reconciles accounting data.
• Assisting in preparing accounting systems documents for approval and distribution.

QUALIFICATIONS

Education and Experience:

One (1) year experience in recognized finance/accounting work that includes training or experience in automated accounting and data processing; or one (1) year of formal training.

Knowledge, Skills and Abilities:

• Knowledge of basic accounts receivable and accounts payable business practices and procedures including accounting systems, procedures, regulations and source documents including expenditure, revenue, general ledger and related accounting procedures and the interrelationship of internal and external record keeping systems; general bookkeeping, accounting and audit methodology, terminology and standards.

Knowledge of basic mathematical/fiscal computer applications.

• Knowledge of county governmental accounting practices.
• Knowledge of governmental budgetary procedures, financial accounting, and fund organization.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of personal computer applications, procedures, and equipment.
• Knowledge of basic methods, practices, and terminology of fiscal record keeping, basic business mathematics; checks, money orders and other common negotiable instruments and their proper validation and endorsement; common methods of balancing cash and checks against records of receipt; methods of handling, recording and controlling monies received and disbursed.
• Ability to analyze data and draw logical conclusions.
• Ability to analyze transactions and reports and make appropriate correcting entries.
• Ability to learn county accounting systems as well as to apply computer applications and software to prepare and process data in proper format for data entry.
• Ability to prepare routine and special financial reports.
• Ability to communicate effectively by phone or in person.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post and transfer numbers; understand transactions in terms of accounting codes and classifications.
• Ability to make arithmetical computations quickly and accurately; operate standard office equipment that may include computers, calculators, cash registers, adding machines, and duplicating machines.
• Ability to read, understand and follow written and oral instructions.
• Ability to perform a wide variety of financial/accounting duties involving a broad range of technical transactions; review and consolidate records from multiple sources and summarize reports, abstracts, and other accounting documents.
• Knowledge of basic bookkeeping and financial transactions
• Familiarity with financial regulations, i.e. Generally Accepted Accounting Principles (GAAP)
• Knowledge of MS Office and databases
• Attention to detail
• Organizational and multitasking abilities
• Excellent verbal and written communication skills
• Reliability and strong work ethics Ability to solve problems
• High school diploma or equivalent

PHYSICAL/MENTAL DEMANDS

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly. Additionally, the following physical abilities are required:

Fingering:

Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.

• Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc.; and to read and write reports, correspondence, instructions, etc.
• Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear recordings on transcription device.
• Speaking ability: Sufficient to communicate effectively with other individuals in person and over a telephone.
• Mental acuity: Ability to make rational decisions through sound logic and deductive processes.

Talking:

Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

• Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

WORKING CONDITIONS

Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

Exempt :

No Type :

FT Employee Department :

Clerk of Superior Court/210

Location :

210