CLASSIFICATION TITLE

Deputy Clerk

AGENCY/DIVISION

Clerk of Courts FLSA:

Non-Exempt

JOB TYPE

Full Time, Classified

COMPENSATION

$19.00 per hour

PROBATION PERIOD

One (1) Year/365 Days

POSITION LOCATION

105 N. Main Street New Lexington, Ohio 43764 HOURS

OF OPERATION

Monday -

Friday:

8:00 AM - 4:00 PM

SUPERVISOR

Clerk of Courts

POSITION SUMMARY

Under the general supervision of the Clerk of Courts, the Deputy Clerk performs a variety of clerical, administrative, customer service, financial, and recordkeeping duties in support of the efficient operation of the Perry County Clerk of Courts Office. The Deputy Clerk is responsible for receiving, processing, filing, docketing, maintaining, and retrieving court documents and records; collecting and receipting court-related payments and fees; assisting attorneys, litigants, court personnel, government agencies, and the general public; and performing other duties as assigned. Employees in this position must exercise sound judgment, maintain confidentiality, provide professional and courteous customer service, and accurately follow applicable laws, rules, policies, procedures, and court directives.

DEPUTY CLERK RESPONSIBILITIES

• Court Records and Case Processing o Establish and maintain case files and enter case information accurately into applicable court case management systems.

o Process filings and other legal documents for cases within the jurisdiction of the Clerk of Courts. o Assign case numbers and maintain accurate docket and case information. o Retrieve case files and records for court personnel, attorneys, government agencies, and members of the public in accordance with applicable laws and office procedures. o Assist with maintaining records in accordance with applicable records retention requirements.

• Financial and Payment Processing o Receive payments for court costs, filing fees, fines, and other authorized transactions.

o Issue receipts and accurately record financial transactions. o Process, balance, and account for monies received in accordance with established office procedures and applicable financial controls. o Prepare deposits, reports, disbursements, and other financial documentation as assigned.

• Customer Service and Public Assistance o Provide courteous, professional, and efficient assistance to attorneys, litigants, court personnel, government agencies, and the general public.

o Answer telephone calls, respond to routine inquiries, take messages, and direct callers to the appropriate person or agency. o Assist individuals with locating public information and understanding general court procedures. o Provide copies of records and documents in accordance with applicable laws, policies, and procedures.

• Court and Office Support o Communicate and coordinate with judges, court staff, attorneys, law enforcement agencies, county departments, and other governmental entities as necessary.

o Prepare routine correspondence, reports, forms, and other documents. o Operate computers, printers, scanners, copiers, telephone systems, and other standard office equipment. o Maintain office supplies and materials as assigned. o Cross-train in other functions and areas of the Clerk of Courts Office to ensure continuity of operations. o Perform the duties of another Deputy Clerk when necessary due to absence, workload demands, or operational needs.

• Other Duties o Maintain confidentiality and protect sensitive information in accordance with applicable laws, court rules, and County policies.

o Follow all Perry County policies, departmental procedures, safety requirements, and applicable laws and regulations. o Attend required meetings, training programs, and professional development activities. o Perform other related duties as assigned by the Clerk of Courts or Chief Deputy Clerk.

DEPUTY CLERK QUALIFICATIONS

Any equivalent combination of relevant education, training, and experience may be considered, including but not limited to:

• Education o High school diploma or General Educational Development (GED) certificate required.
• Experience o Previous clerical, administrative, customer service, financial, legal, court, or government office experience preferred.

o Experience with data entry, document processing, records management, or cash handling is preferred. o An equivalent combination of education, training, and experience may be considered.

KNOWLEDGE, SKILLS, AND ABILITIES

The successful candidate should demonstrate the ability to:

• Maintain a high degree of accuracy and attention to detail.
• Understand and follow written and verbal instructions, policies, procedures, and court rules.
• Learn and apply applicable laws, regulations, and office procedures.
• Maintain organized and accurate paper and electronic records.
• Perform accurate data entry and operate computerized case management and office software systems.
• Handle confidential and sensitive information professionally and appropriately.
• Communicate effectively, both verbally and in writing.
• Provide professional and courteous customer service in potentially stressful or difficult situations.
• Deal tactfully and effectively with attorneys, litigants, court personnel, law enforcement, government agencies, and the general public.
• Perform basic mathematical calculations and accurately process financial transactions.
• Organize work, prioritize assignments, and manage multiple tasks in a busy office environment.
• Work independently while also functioning effectively as part of a team.
• Exercise sound judgment and discretion.
• Maintain regular and predictable attendance.

WORKING CONDITIONS

Work is primarily performed in a professional office and court environment. The employee regularly uses computers, telephones, scanners, copiers, and other standard office equipment. The position requires frequent interaction with the public and may involve working with individuals who are experiencing stressful or emotionally difficult legal situations.

PHYSICAL REQUIREMENTS

The physical demands described below are representative of those that may be required to successfully perform the essential functions of this position:

• Ability to sit or stand for extended periods.
• Ability to communicate effectively in person and by telephone.
• Ability to use a computer and standard office equipment.
• Ability to occasionally bend, stoop, reach, and lift or move files, boxes, and office materials.
• Ability to perform repetitive hand and finger movements associated with keyboarding and data entry.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

DISCLAIMER

This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, knowledge, skills, or abilities required. Perry County reserves the right to modify, assign, or eliminate duties and responsibilities as necessary to meet operational needs.

Pay:

$19.00 per hour Expected hours: 40.0 per week

Benefits:

Bereavement leave Dental insurance Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person