Key Duties and Responsibilities Appropriation & Ledger Management:

Maintain accurate Appropriation and Encumbrance Ledgers for all district funds.

Budgetary Control:

Verify that proposed encumbrances do not exceed current appropriations and are charged to the correct appropriation account.

Purchase Orders & Warrants:

Complete or verify purchase orders, transmit warrants to vendors, and ensure all payments are processed in accordance with board-approved procedures.

Documentation & Record-Keeping:

Maintain all official financial books, documents, and invoices. Ensure files are audit-ready and compliant with OSDE standards.

Reporting & Reconciliation:

Provide regular financial reports as requested by the Board of Education or the Superintendent.

Statutory Compliance:

Ensure all financial transactions align with the Oklahoma School District Budget Act and other relevant state statutes.

Required Qualifications Training & Certification:

Must complete at least 12 hours of approved instruction on school finance laws, accounting, and ethics within nine (9) months of initial employment.

Continuing Education:

Must complete an additional 12 hours of approved continuing education instruction every three (3) years as required by 70 O.S. § 5-190.

Conflict of Interest:

Per state law, the Encumbrance Clerk may not be a member of the Board of Education, the Superintendent, or a teacher/instructor employed by the district. Preferred Qualifications Experience as encumbrance clerk Include the following materials with your application: Resume Include the following materials with your application: Reference List Application Instructions Email documents to Albert McReynolds Superintendent at a.mcreynolds@paoli.k12.ok.us Contact Name Albert McReynolds Contact Email 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