Office Manager / Executive Assistant

Office Manager / Executive Assistant AtticXperts Buena Park, CA Job Details Full-time $20

• $25 an hour 2 hours ago Qualifications Operations management Phone communication Executive administrative support Mid-level Dispatching Invoice payment processing Task prioritization Sales pipeline management CRM system proficiency Office management Managing executive calendars Communication skills Client interaction via phone calls Full Job Description Personal Assistant / Office Manager
• High-Level Role (Operations, Calls, Scheduling, Backend)

Location:

Garden Grove, CA (preferred in-office, some flexibility)

Company:

AtticXperts (Attic Remediation, Insulation, Rodent Proofing) About This Role This is not a basic assistant position. I am looking for someone who can step in and help me bring structure, organization, and control to a fast-growing service business. You will be directly involved in the day-to-day operations, handling communication, scheduling, backend organization, and helping manage moving parts across the company. If you are someone who waits to be told what to do, this is not the role for you. If you take ownership, solve problems, and keep things moving without excuses — you will do very well here. Core Responsibilities

• Answer incoming calls and handle customer inquiries professionally
• Book jobs, manage calendar scheduling, and coordinate crews
• Follow up with leads, missed calls, and open estimates
• Manage backend systems (CRM, job tracking, notes, organization)
• Assist with invoicing, payments, and keeping accounts organized
• Keep job pipeline clean and up to date (nothing slipping through cracks)
• Communicate clearly with field crews and ensure jobs stay on track
• Help prioritize daily tasks and keep operations moving efficiently
• Step in wherever needed to solve problems and remove bottlenecks What This Job Actually Is
• You are helping run the backend of the company
• You are making sure money doesn't get lost
• You are making sure calls don't get missed
• You are making sure jobs get booked and completed properly
• You are helping create order in a fast-moving environment What I'm Looking For
• Extremely organized and detail-oriented
• Strong communication (phone, text, email)
• Fast learner and comfortable with technology
• Able to handle pressure and multiple tasks at once
• Reliable — no excuses, no disappearing
• Proactive mindset (you don't wait, you act)
• Experience in admin, dispatch, office management, or similar roles is a big plus Bonus If You Have
• Experience with service-based businesses (HVAC, construction, home services, etc.)
• CRM experience (Housecall Pro or similar)
• Dispatching or scheduling experience
• Understanding of payments/invoicing workflows Compensation
• Competitive hourly or salary (based on experience)
• Performance-based bonuses available
• Growth opportunity as the company scales Why This Role Matters This role directly impacts revenue, organization, and growth.

If you perform well, you will become a key part of the business. How to

Apply Send:

• Your resume
• A short message explaining why you'd be a good fit
• Your availability Looking for someone solid, reliable, and ready to work — not someone just looking for a job.

Job Type:

Full-time Pay:

$20.00

• $25.

00 per hour

Work Location:

In person