Office Administrator Cook and Solis Construction Escondido, CA Job Details Part-time $21 - $26 an hour 1 day ago Benefits Flexible schedule Qualifications Google Workspace Confidential information handling Phone communication Project coordination English High school diploma or GED QuickBooks Data entry Productivity software Google Calendar Office phone management Office experience Full Job Description Part-Time Office & Construction Administrative Assistant Cook & Solis Construction, Inc. — Escondido, CA Cook & Solis Construction is a family-owned, design-build specialty contractor (established 1984) building lakes, streams, waterfalls, and other water features for commercial clients across the U.S., Hawaii, and Mexico. We're looking for a highly organized, detail-oriented Part-Time Office Administrator to support our growing team. This is an entry-level position — no construction experience necessary. We'll train the right person on our systems and processes. What matters most is that you're organized, dependable, and detail-oriented, since you'll be helping keep our paperwork, files, and compliance documents on track.

Job Details Schedule:

Part-time, under 20 hours/week, fixed weekly schedule during standard business hours (Monday-Friday)

Pay:

$21-$26/hour, depending on experience

Location:

In-office in Escondido, CA Start date: ASAP What You'll Do Office Support Answer and route phone calls; greet visitors Monitor and respond to general office email, routing messages to the right team member Maintain calendars and assist with scheduling Draft correspondence and prepare documents as needed Keep digital and physical filing systems organized Order and track office supplies Occasional trips to the post office Bookkeeping Support Enter invoices, bills, and receipts into QuickBooks accurately and on schedule Organize and file financial documents (receipts, invoices, statements) Flag questions or discrepancies to the Operations Manager (this role is data entry only — no payment or coding decisions) Construction Project Coordination Support Research, compare, and book travel for current and upcoming projects Track employee/project locations and logistics Request, file, and organize job documentation, including preliminary job information and lien documents Collect and monitor subcontractor insurance certificates and compliance documents, flagging upcoming expirations Maintain organized job files for each project Support project managers with document preparation as needed Occasionally field calls or emails from subcontractors, vendors, or clients What We're Looking For Required High school diploma or equivalent Comfortable with Microsoft Office and/or Google Workspace (email, calendar, documents, spreadsheets) Willing and able to learn QuickBooks (training provided) Exceptionally organized with strong attention to detail and follow-through Reliable and punctual; able to commit to a fixed weekly in-office schedule Comfortable on the phone and professional in written communication Trustworthy with confidential financial and business information Preferred Bilingual English/Spanish Prior office, administrative, or bookkeeping experience Familiarity with construction terminology or a family-business environment Why Join Us Cook & Solis Construction is a family-owned business with decades of experience creating unique water features nationwide. This role is a great fit for someone who wants steady part-time hours, hands-on training, and the chance to grow their administrative and bookkeeping skills in a supportive small-business environment.

Job Type:

Part-time Pay:

$21.00 - $26.00 per hour

Pay:

$21.00 - $26.00 per hour

Benefits:

Flexible schedule

Work Location:

In person