About the Role Lumos is looking for a practical, detail-oriented Office Manager with strong finance, bookkeeping, and HR operations skills. This person will help keep the company organized as we grow: maintaining clean financial records, coordinating with our outside CPA and payroll providers, supporting recruiting and onboarding, and handling day-to-day office administration. This is a hands-on startup role. The right candidate is comfortable switching between QuickBooks Desktop, invoices, reimbursements, HR files, candidate scheduling, vendor follow-up, travel arrangements, office supplies, and executive administrative tasks. Key Responsibilities1. Finance & Bookkeeping Operations - Top Priority

• Use QuickBooks Desktop to enter, organize, classify, retrieve, and review company financial records under company procedures and outside CPA guidance.
• Maintain accurate support files for invoices, receipts, reimbursements, purchase orders, vendor bills, customer invoices, approvals, and payment records.
• Coordinate accounts payable, accounts receivable support, employee reimbursements, vendor records, W-9 collection, and payment documentation.
• Prepare monthly documentation packages for the outside CPA/bookkeeping firm, including bank and credit-card support, payroll reports, invoices, receipts, and reimbursement records.
• Assist with basic transaction review, expense coding, reconciliation support, recurring-payment tracking, and simple internal finance reports.
• Maintain organized records for tax-return preparation, insurance renewals, investor requests, vendor/customer documentation, audits, and internal reporting. 2. Human Resources & Recruiting Support - Second Priority
• Support recruiting activities, including job postings, candidate tracking, interview scheduling, candidate follow-up, and interview logistics.
• Prepare onboarding and offboarding checklists and coordinate required documents, employee files, equipment, email/account setup, access items, benefits, and payroll steps.
• Maintain confidential employee records, offer letters, employment agreements, confidentiality/IP documents, emergency contacts, and HR files.
• Coordinate with payroll, benefits, and 401(k) providers for new hires, employee changes, terminations, enrollment support, and related documentation.
• Track time-off records, employee administrative tasks, compliance reminders, and HR-related action items under management and advisor guidance. 3. Office Administration, Vendors & Facilities
• Manage daily office operations, mail, packages, supplies, shared areas, visitor logistics, meeting support, and basic internal communications.
• Coordinate vendors, office services, repairs, facility requests, insurance documents, lease/rent documentation, utilities, and recurring operational items.
• Maintain equipment records, office inventory, access items, keys/fobs, company property records, and other administrative documentation. 4. Purchasing, Travel & Executive Support
• Purchase approved office supplies, lab/engineering materials, equipment, and other company items, while ensuring proper approval and documentation.
• Coordinate quotes, orders, shipments, deliveries, returns, and basic inventory tracking for office and engineering needs.
• Arrange domestic and international travel, including flights, hotels, transportation, itineraries, meeting schedules, and expense documentation.
• Help leadership track administrative deadlines, renewals, filings, vendor requests, recruiting tasks, and follow-up items.

Pay:

$30.00 - $50.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person