Office Manager/Administrative Assistant (TEMPORARY)

Office Manager/Administrative Assistant (TEMPORARY) Women Organizing Resources Knowledge & Services Los Angeles, CA Job Details Temporary | Full-time $25.00 - $28.50 an hour 14 hours ago Qualifications English Research Administrative experience High school diploma or GED Task prioritization Organizational skills Typing Clerical experience Productivity software Office management Full Job Description This is a temporary position. Target start date is late May, with an anticipated ending date in September/October 2026. Primary responsibility for creating and maintaining an organized, well-functioning office Organize any needed repairs & communications with landlord; this includes our office closing around September/October 2026 . Assist with research, reports, applications and/or other tasks under the supervision of senior staff Coordinate with outsourced accountants and outsourced human resources management to assure smooth and timely functioning of accounting and payroll systems Coordinate timesheet and payroll submission Provide assistance with activities related to asset management, lease up, or development of WORKS real estate developments Provide assistance with community engagement; enriched services and/or supportive service activities to WORKS residents or the community at-large Ensure functionality and maintenance of office equipment, including computers, printers, copiers, scanners, fax machines, phones and router Order office supplies and research new deals and suppliers Order/purchase items relating to project development and/or asset management, as directed With direction, update and maintain office policies, procedures, reports, and/or forms Copy, scan, download, and print a range of reports, data, applications, etc. Answer and direct phone calls Receive and circulate mail to relevant parties Organize and schedule appointments Plan and/or coordinate meetings and take detailed minutes Write and distribute email, correspondence, letters, faxes and forms Maintain filing systems Update and maintain contact lists Provide general support to visitors Coordinate office related meals Run office related errands from time to time including the post office, Fedex, etc Assist in maintaining a clean working environment (in participation with all WORKS employees) Social media and WordPress monthly back up and update to plugins Provide additional duties as needed and directed Assist with organization of office move, including documentation of paper files; Coordination of sale or disposal of office furniture and equipment.

Requirements:

Fluent in English Proven experience as an administrative assistant, secretary or equivalent position along with at least a High School degree Knowledge of office management and clerical systems and procedures Working knowledge of office equipment, such as phone systems, copiers and printers Proficiency with MS Office Suite software, and ability to type at least 30 words per minute Excellent time management and organizational skills Ability to prioritize and multitask work as necessary Attention to detail and problem-solving skills Excellent written and verbal communication skills Ability to commute in-person daily, with the potential for additional travel needed to housing sites throughout Los Angeles. Ability to work in an "open office" environment Ability to lift and carry boxes, supplies and/or furniture up to 30 lbs. Ability to climb a step ladder

Pay:

$25.00 - $28.50 per hour Application Question(s): This is a temporary position, starting in late May and likely ending in September/October 2026. Are you still interested in this role? Ability to

Commute:

Los Angeles, CA 90042 (Preferred)

Work Location:

In person