Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
PP
Planet Pharma Group
Office Manager
Career Insights for Office Manager (General)
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on California data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$68,730 / year median in California
-1% projected decline
Job Description
Target PR Range:
20-30/hrJOB DESCRIPTION
Summary - (Briefly summarize the overall purpose of the position. This should be no longer than 3-4 sentences): The Office Manager ensures smooth daily operations of the office environment, making sure employees have a clean and safe environment. This role serves as the primary interface between our company and its service providers, vendors, and consultants. This position requires great attention to detail, organization, and professionalism, and the ability to maintain an efficient business environment. Responsibilities - (Describe the primary duties and responsibilities of the job. Approximately 8-10.):- Serve as the primary point of contact for visitors and vendors, ensuring a welcoming and professional first impression for the offices without on-site security.
- Manage incoming calls, triaging inquiries, and routing calls accurately and promptly to relevant staff.
- Coordinate weekly site lunches and ad hoc meal orders for meetings, ensuring timely delivery & set-up and that dietary needs are met.
- Act as Culture Ambassador by organizing and executing site events in collaboration with the UltraFun and Events team to foster employee engagement.
- Manage incoming and outgoing packages and regular mail.
- Ensure smooth daily operations of the office environment, making sure employees have a clean and safe office.
- Coordinate with the Facilities team to address maintenance requests, uphold cleanliness standards, and manage landlord communications to ensure operational continuity of the office.
- Manage facility service coordination including supply management, vendors, non-lab equipment upkeep, space planning, and office expansion efforts
- Maintain organized and accessible file organization system for projects and office files both paper and virtual that is accessible to the team.
- Ensure office and operations security by maintaining the security access database, file keys, access cards, and office keys.
- Provide Human Resources support and miscellaneous project support as necessary, ex: monitoring on boarding of new employees to ensure a positive employee experience Requirements - (List the education and experience required to perform the primary responsibilities of the job. Also include certifications, special skills, licenses, and travel requirements.):
- Bachelor's Degree and a minimum 5 years of previous administrative support experience preferred
- Previous experience in pharmaceutical/biotech industry is a plus Excellent oral and written communication skills High attention to detail and strong organizational skills Excellent interpersonal and collaboration skills Must be a self?