Office Administrator at Hedy Holmes Staffing Services Office Administrator at Hedy Holmes Staffing Services in Oakdale, California Posted in 2 days ago.

Type:

full-time

Job Description:

Position:

Office Administrator -

Night Shift Pay Rate:

$25.00-$26.00/hour

Location:

Oakdale, CA Schedule:

Sunday-Thursday | 6:00 PM-4:00 AM Must be flexible to work up to 12-hour shifts when additional coverage is needed. Position Summary We are seeking a highly dependable and detail-oriented Office Administrator to support overnight administrative, order processing, and cash reconciliation operations. This position plays a critical role in ensuring daily paperwork, customer invoices, driver documentation, and payments are processed accurately and on time. Duties and Responsibilities Check in driver bags as they are received and verify all required documentation is included. Confirm all invoices are accounted for and properly signed when required. Reconcile daily payments, including cash and checks . Accurately handle, count, document, and account for large sums of cash. Investigate discrepancies and resolve or escalate issues as necessary. Process and invoice customer orders accurately. Prepare delivery paperwork, driver packets, and supporting documentation. Ensure paperwork is complete and ready for drivers beginning their shifts between 3:00 AM and 6:00 AM . Maintain accurate records and organized documentation. Answer incoming phone calls and provide professional customer service. Assist customers and sales representatives with questions and requests. Process will-call orders and coordinate customer pickups. Perform data entry and update information within company systems. Provide general administrative and office support as needed. Maintain confidentiality and follow established cash-handling and company procedures. Qualifications Previous cash-handling experience required. Experience handling and reconciling large sums of cash strongly preferred. Strong attention to detail and a high degree of accuracy. Excellent organizational, analytical, and problem-solving skills. Proficiency with Microsoft Office required . Strong computer and data-entry skills. Ability to quickly learn new software and computer systems. Ability to work independently with minimal supervision. Ability to manage multiple priorities in a fast-paced environment. Strong verbal and written communication skills. Previous customer service or administrative experience preferred. Bilingual English/Spanish preferred. Dependable and committed to working overnight hours.