Office Administrator

Office Administrator Whittier, CA Job Details Full-time $19 - $25 an hour 13 hours ago Qualifications Office supply management Construction subcontractor management Spanish Staff supervision Microsoft Excel Office activity coordination Phone communication Supplier management Construction schedule coordination Remodeling Filing Project timeline management English Mid-level Client invoicing Schedule management Financial record maintenance Construction document control QuickBooks Order placement Construction administrative experience Productivity software Office management Construction change order management 2 years Permitting phase involvement Client interaction via phone calls Office record organization Full Job Description Job Summary We are seeking a highly organized and proactive Office Administrator to join our team in Whittier, CA. The ideal candidate MUST have previous experience in the Construction or Home Improvement industry. You will be responsible for streamlining our daily operations, managing project documentation, and ensuring excellent communication between our field team and clients.

Responsibilities Project Coordination:

Manage permits, change orders, and project schedules specific to home improvement jobs.

Financial Tasks:

Handle invoicing and basic bookkeeping using QuickBooks . Experience with construction-related billing is a plus.

Vendor & Subcontractor Management:

Coordinate with material suppliers and subcontractors to ensure timely deliveries and project flow.

Customer Service:

Act as the primary point of contact for clients, providing project updates and professional phone etiquette.

Office Operations:

Maintain filing systems, order office supplies, and support the management team with administrative tasks.

Qualifications Industry Experience:

Minimum 2 years of administrative experience in Construction, Remodeling, or Home Improvement .

Software Skills:

Proficiency in QuickBooks and Microsoft Office (Excel/Word).

Bilingual:

Fluent in English and Spanish is highly preferred to communicate with our diverse team and client base.

Detail-Oriented:

Ability to multitask in a fast-paced environment with a strong focus on accuracy.

Reliability:

Strong work ethic and professional demeanor.

Pay:

$19.00 - $25.00 per hour

Work Location:

In person