We're Not Looking for a Traditional Office Administrator We're looking for the person who is usually three steps ahead of everyone else . You're exceptionally organized, energetic, resourceful, technologically capable, and very good at figuring things out. You can manage an executive calendar, coordinate a project, improve an inefficient system, draft a polished business communication, learn a new piece of software, and somehow still remember that an important renewal is due next Thursday. You don't wait around for someone to tell you what to do next. You notice what needs attention, take ownership, and make things happen. Level Engineering is a growing, entrepreneurial company, and we're looking for an Executive Office Administrator who wants considerably more responsibility and variety than a traditional administrative position provides. This role works closely with company leadership and touches nearly every part of the organization. You'll help keep executives organized, improve office systems, coordinate people and priorities, manage important administrative details, and take ownership of the countless moving pieces that keep a growing company running well. If you like routine, predictability, and clearly defined tasks that rarely change, this probably isn't your job. If your natural response to a challenge is "I can figure that out," keep reading.

WHAT YOU'LL OWN

Executive Support & Coordination You'll work directly with company leadership to help them stay organized, focused, and effective.

You may:

Manage executive calendars, meetings, appointments, and scheduling Coordinate schedules involving multiple offices, employees, vendors, and outside professionals Track leadership priorities, commitments, deadlines, and follow-up items Draft and format emails, letters, reports, presentations, and other business communications Coordinate travel, reservations, events, and executive logistics Prepare documents for review, signature, distribution, and filing Follow up with employees, vendors, clients, and outside professionals to keep projects moving Handle confidential company, financial, and personnel information with excellent judgment and discretion Office Operations You'll be one of the central operational people in our HQ office.

Responsibilities may include:

Organizing and maintaining company records and digital filing systems Managing contracts, licenses, certifications, insurance documents, and other important business records Tracking renewals, deadlines, recurring requirements, and administrative obligations Creating and improving forms, templates, checklists, and administrative processes Coordinating office vendors, supplies, equipment, maintenance, and services Serving as a reliable point of coordination between leadership, accounting, operations, marketing, and project teams Making sure important details don't quietly disappear into the abyss

IMPROVE THE SYSTEM, DON'T JUST MAINTAIN IT

We do not want someone who simply inherits an administrative process and follows it forever because "that's how we've always done it." We want someone who notices when something is clunky, outdated, repetitive, confusing, or inefficient and thinks: There has to be a better way to do this. You'll be encouraged to: Identify opportunities for automation Research and implement new technology Simplify recurring administrative work Improve communication and information flow Build systems that make the company more efficient as we grow We value people who respectfully challenge inefficient processes and come to the table with solutions. THE "

CAN YOU FIGURE THIS OUT?

"

PROJECTS

Not everything here will fit neatly inside a job description. There will be projects that begin with: "Can you figure out how we should…" And we genuinely want someone who enjoys that sentence. Maybe it's researching a new software platform. Maybe it's organizing a neglected company process. Maybe it's creating a tracking system, finding a better vendor, fixing an administrative bottleneck, or taking a half-formed idea and turning it into something useful. You will have the opportunity to own projects from problem to solution , not simply complete assigned pieces of them.

YOU MIGHT BE OUR PERSON IF

… You notice unfinished tasks and have an almost unreasonable desire to close the loop. New technology doesn't intimidate you. You dive in and master it. You can juggle ten things without making the people around you feel like you're juggling ten things. You don't need detailed instructions for every assignment. You ask smart questions, then move. You enjoy working with executives who think quickly and have a lot going on. You are comfortable respectfully reminding people when they owe you something. You can write a polished business email without needing six revisions. You love a good spreadsheet, checklist, organized folder structure, or beautifully functioning system. You can move easily between professional executive support and solving an unexpectedly weird office problem. You have ideas about how things could work better, and you're willing to share them. You like responsibility. You would rather have an interesting day than an identical one.

TECHNOLOGY SHOULD BE ONE OF YOUR STRENGTHS

We are a technology-forward company, and strong digital competency is essential for this position. You should be highly comfortable with modern business technology and genuinely interested in learning new tools. You don't need to know every system we use on Day One. You do need to be the kind of person who can open unfamiliar software and think: "Give me a little while. I'll figure it out." Strong experience with Office + Google Workspace is expected. Experience with project-management platforms, CRMs, AI tools, workflow automation, cloud file systems especially valuable.

EXPERIENCE & QUALIFICATIONS

Required 4+ years of experience in executive support, office administration, operations, or a similarly high-responsibility administrative role Exceptional organizational and time-management skills Excellent written communication and proofreading ability Strong technology skills and ability to learn new software quickly Ability to manage competing priorities without losing track of details Confidence working independently and making reasonable decisions Strong professional judgment and discretion A demonstrated habit of following things through to completion Especially Valuable Previous experience supporting an executive, or senior leadership team Experience working in a fast-growing or entrepreneurial company Engineering, architecture, construction, professional-services, or project-driven business experience Experience managing contracts, licenses, insurance records, compliance documents, or business renewals Experience with workflow automation or AI productivity tools Project-management or CRM software experience Notary certification, or willingness to obtain one

WHAT LEVEL PROVIDES A

highly visible role working closely with company leadership The ability to influence how the company operates Exposure to multiple areas of the business & Multi State Business An entrepreneurial environment where good ideas can actually become real changes Opportunities to learn new technologies, systems, and business functions Room to grow as the company grows Variety. Lots of it. Our thinking is much bigger than our ZIP code.

TO APPLY

Please submit:

Resume:

Tell us about your executive support, administrative, operations, or office-management experience.

Cover Letter:

Please skip the generic "I am an organized and detail-oriented professional" letter. Instead, answer these two questions: 1. Tell us about something messy, inefficient, disorganized, or broken that you took ownership of and made better. 2. Tell us about a technology, software platform, AI tool, or system you taught yourself to use and what you did with it. We're much more interested in how you think than how well you can write a traditional cover letter. We can't wait to meet you! Please submit a Cover Letter and Resume so that we may do so. Level Engineering & Architecture is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, genetic information or any other characteristic protected by law.

Job Type:

Full-time Pay:

$57,000.00 - $66,000.00 per year

Benefits:

Health insurance Paid time off Professional development assistance Application Question(s): Did you/Will you include a Cover Letter so that you may be considered?

Education:

Bachelor's (Preferred)

Experience:

Exec Admin or Operations:

4 years (Required)

Work Location:

In person