Provosts Office - Faculty Affairs Manager

Provost's Office - Faculty Affairs Manager Fairfield, CT Job Details Full-time 1 day ago Qualifications Employee onboarding Faculty hiring Report writing Management Employment law Bachelor's degree in business HR legal compliance Purchase order management 3 years Customer inquiry handling Databases Invoice payment processing Bachelor's degree Human Resource Management Overseeing academic personnel management Staff training Conflict management HRIS Productivity software Human Resources Senior level Onboarding process management Business Communication skills Payroll processing Editing Full Job Description About Sacred Heart University As one of the nation's largest Catholic universities and among the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers more than 100 undergraduate, graduate and doctoral programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. Nearly 10,000 students attend the University's nine colleges and schools: College of Arts & Sciences; School of Communication, Media & the Arts; School of Social Work; School of Performing Arts; College of Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; School of Computer Science & Engineering and the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing. Sacred Heart, a Laudato Si' campus, stands out from other Catholic universities as it was established to be led by the laity. This contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts and, at the same time, cultivates students to be forward thinkers who enact change—in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 391

Colleges:

2026

Edition and Best Business Schools:

2025 Edition. Sacred Heart is home to the award-winning, NPR-affiliate station, WSHU Public Radio; a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. www.sacredheart.edu View SHU's Faculty Experts Here To apply Qualified candidates are invited to submit a completed application and résumé through the University's online application system. Applications submitted outside of the official Careers at SHU website will not be considered. Applicants should not apply through third-party or external job sites, as such postings may be fraudulent or may misrepresent opportunities that are no longer available at the University. A cover letter or statement of interest is preferred for all staff positions. Sacred Heart University complies with all federal and state employment laws and regulations. Applicants must be lawfully authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position. Position Summary The Faculty Affairs Manager is responsible for the operational and human resources-related activities related to the full employment cycle of full-time, part-time, and adjunct faculty. Serves as a liaison to Human Resources and as a resource for faculty, as well as academic affairs division staff. Principal Duties & Responsibilities Supports all full-time and adjunct faculty recruitment activities; verifies budget approval; edits and posts advertisements; recommends ad placements; manages search committee access; produces reports, etc. Provides a positive, efficient, welcoming onboarding experience for all new full-time faculty. Coordinates new faculty onboarding meetings with Employee Benefits. Verifies faculty access to SHU email and appropriate systems has been established. Credentials all new faculty. Establishes and ensures the accuracy of employment-related data for all faculty within the applicable university and human resources information systems. Responsible for processing all faculty academic appointments, reappointments, promotions, terminations, and other employment record changes and any related impact on payroll and benefits. In conjunction with IT, administers the Adjunct/Overload Payroll (AOP) approval system. Manages permissions, produces reports, trains and advises department assistants in AOP and the recruitment/onboarding systems and processes. Produces and/or reviews various reports ensuring payment policies have been followed. Addresses and resolves discrepancies in standard payroll practices. Reviews all faculty payments prior to submission to payroll, including independent studies, stipends, etc. Verifies accuracy of recruitment advertising invoices, background checks, payments related to immigration/work authorizations, etc. Utilizes SHU systems to submit invoices for payment. Prepares blanket purchase orders. Maintains current knowledge of university policies, procedures, and state and federal labor laws. Interprets those policies to coach and guide the work of others to ensure compliance. Responds to a wide variety of faculty and academic affairs staff inquiries, providing a first level of support for questions and concerns. Provides timely, high quality, and respectful customer service. Assists with faculty/staff relations issues, as assigned, in the Academic Affairs division. Investigates complaints, resolves conflicts, advises supervisors, and prepares appropriate documentation. Schedules and tracks training compliance for faculty members as appropriate, including Sexual Harassment Awareness, Diversity & Inclusion training, and New Faculty Orientation. Prepares various reports, letters and documents as directed. Assists with the administration of the tenure, promotion, and sabbatical processes, communicating with Chairs and Deans regarding eligibility; communication with and supporting the faculty throughout the cycles. Trains and supervises work study students as assigned. All other duties as assigned Knowledge, Skills, Abilities & Other Attributes Minimum of a bachelor's degree or equivalent in Human Resources, Business, Organization Development, or related field. Evidence of at least 3 years of experience in Human Resources or Faculty Affairs within the context of higher education. Current understanding of state and federal employment laws and practices. Highly proficient in Microsoft Office skills and comfortable learning and working with various database systems. Strong oral and written communication skills, along with excellent interpersonal and coaching skills, proven effectiveness with diverse groups across functional lines. Evidence of the practice of a high level of confidentiality. Detail oriented with excellent organizational and critical thinking skills. Self directed and able to establish priorities. Unusual Working Conditions Hours of work may include evenings and/or weekends as required by special projects, workload, and/or deadlines. This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied. Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.