Office Administrator

Job Summary We are seeking a dynamic and highly organized Office Administrator to join our team! In this role, you will be the backbone of our daily operations, ensuring the smooth, efficient functioning of the office. Your proactive approach, exceptional organizational skills, and friendly demeanor will support our team, manage administrative tasks, and provide outstanding customer service. This position offers an exciting opportunity to contribute to a vibrant workplace where your skills in office management, communication, and multitasking will shine. Responsibilities Assist field personnel with administrative and clerical tasks and serve as a liaison between the corporate office and job sites. Manage front desk operations, greeting visitors, answering phones, and directing them appropriately in a professional and courteous manner. Receive, sort, and record company deliveries in the computer database. Maintain organized filing systems and data entry records, and ensure accurate document proofreading and editing. Assist the site supervisor with completing and submitting employee documents and ensure employee orientation packets, training programs, and company documents are readily available. Perform clerical duties such as photocopying, scanning, mailing, and organizing office supplies to ensure a well-stocked workspace Assist the site team with equipment inventory tracking and organization. Provide administrative assistance, including typing correspondence, managing emails, supporting personal assistant tasks, and ensuring efficient time management across daily activities Requirements Proven office management or administrative experience in a fast-paced environment with strong organizational skills. Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools. Excellent phone etiquette and providing customer service or customer support Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members but are not required. Strong typing skills along with attention to detail for proofreading documents and maintaining accurate records. Preferred proficiency in the HeavyJob program. Preferred experience in the renewable energy industry. Must be a self-motivator and team participant. Certifications and Licenses Valid driver's license with clean driving records Proof of citizenship Physical Demands Ability to work sitting and standing for long periods of time in an office setting. Lift and carry items weighing up to 50 lbs. Hearing and vision within normal ranges are helpful for normal conversation, to receive ordinary information, and to read plans/documents. The office administrator will report to the project manager onsite and work side by side in making J&B Solar a world-class EPC known for on-time, high-quality project delivery.

Pay:

$45,000.00 - $55,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Health savings account Life insurance Retirement plan Vision insurance

Experience:

Desktop administration: 2 years (Required) Ability to

Commute:

Indialantic, FL 32903 (Required)

Work Location:

In person