Job details Summary Spherion $28.85 - $38.46 per hour Temp to Perm 9:00 PM - 1:00 PM Industry administrative & support services (Office and Administrative Support Occupations) Reference number S_179383 Job details Are you an organized, supportive administrative professional looking to take the next step in your career and help a vibrant community thrive? Spherion Naples is seeking a detail oriented, highly dependable Assistant Office Manager to join a premier residential community in Naples, Florida. In this comprehensive role, you will work directly with ... the Board of Directors, office team, and service providers to oversee daily operations, streamline governance, assist property owners, and ensure community assets remain secure and well maintained. If you excel in a fast paced environment where your dedication directly impacts the daily lives of residents, this Assistant Office Manager role is your opportunity to build a rewarding career and reach a better place in your professional journey!

Responsibilities:

Records & Documentation:

Maintain the membership directory, update official association records in designated property management software, secure all corporate filings, permits, licenses, and draft office processes or procedures manuals.

Governance & Meetings:

Prepare and mail statutory notices, agendas, proxies, and meeting packages; determine notice timelines and calculate voting quorums; attend Board and Member meetings, draft minutes, and coordinate audit, FHA, or workers' compensation reporting.

Resident Services & Communications:

Serve as the primary point of contact for resident inquiries, complaints, and facility or clubhouse reservations; publish community updates across websites, bulletin boards, and common area physical boards; meet and welcome new residents.

Unit Transfers & Leasing:

Process property transfer and lease applications, conduct credit and background checks in accordance with governing documents, and advise the Board on approvals.

Financial & Accounting Support:

Collect and deposit assessment checks and fees; calculate estoppel certificates; monitor accounts receivable and issue late notices; code and review invoices for Board approval; run checks for signers; assist bookkeepers with payroll, delinquency reports, monthly financial statements, and annual reserve or budget planning.

Operations & Compliance:

Maintain vehicle, guest, pet, and emergency vendor contact registries; purchase office supplies, keys, and security fobs; enforce rules under Board guidance; issue violation notices; liaise with legal counsel on record inspections.

Facilities, Maintenance & Projects:

Conduct daily physical inspections of community property; schedule component replacements; coordinate required fire safety, elevator, pool, generator, dock, and insurance inspections; collect vendor W-9s and Workers' Compensation policies; supervise contractors and project bids.

Emergency & Hurricane Preparedness:

Remain accessible during declared local emergencies, implement the community Hurricane Preparedness Program, coordinate pre-storm vendor preparation, conduct post-storm damage assessments, and direct cleanup operations.

Working hours:

9:00 PM - 1:00

PM Skills:

Prior experience in residential community association management (HOA or Condominium) Familiarity with property management software platforms, digital record systems, and board governance processes Knowledge of Chapter 468, Part VIII, and Chapter 720 or 718

Florida Statutes Education:

No Degree Required Experience:

0-1 years

Qualifications:

Active Florida Community Association Manager (CAM) license in good standing with the DBPR Strong organizational skills with hands-on experience maintaining official records, directories, and compliance files Working knowledge of basic bookkeeping practices, including processing invoices, bank deposits, accounts receivable, and payroll coordination Excellent written and verbal communication skills for resident relations, Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). Show less Show more Are you an organized, supportive administrative professional looking to take the next step in your career and help a vibrant community thrive? Spherion Naples is seeking a detail oriented, highly dependable Assistant Office Manager to join a premier residential community in Naples, Florida. In this comprehensive role, you will work directly with the Board of Directors, office team, and service providers to oversee daily operations, streamline governance, assist property owners, and ensure community assets remain secure and well maintained. If you excel in a fast paced environment where your dedication directly impacts the daily lives of residents, this Assistant Office Manager role is your opportunity to build a rewarding career and reach a better place in your professional journey!

Responsibilities:

Records & Documentation:

Maintain the membership directory, update official association records in designated property management software, secure all corporate filings, permits, licenses, and draft office processes or procedures manuals. ...

Governance & Meetings:

Prepare and mail statutory notices, agendas, proxies, and meeting packages; determine notice timelines and calculate voting quorums; attend Board and Member meetings, draft minutes, and coordinate audit, FHA, or workers' compensation reporting.

Resident Services & Communications:

Serve as the primary point of contact for resident inquiries, complaints, and facility or clubhouse reservations; publish community updates across websites, bulletin boards, and common area physical boards; meet and welcome new residents.

Unit Transfers & Leasing:

Process property transfer and lease applications, conduct credit and background checks in accordance with governing documents, and advise the Board on approvals.

Financial & Accounting Support:

Collect and deposit assessment checks and fees; calculate estoppel certificates; monitor accounts receivable and issue late notices; code and review invoices for Board approval; run checks for signers; assist bookkeepers with payroll, delinquency reports, monthly financial statements, and annual reserve or budget planning.

Operations & Compliance:

Maintain vehicle, guest, pet, and emergency vendor contact registries; purchase office supplies, keys, and security fobs; enforce rules under Board guidance; issue violation notices; liaise with legal counsel on record inspections.

Facilities, Maintenance & Projects:

Conduct daily physical inspections of community property; schedule component replacements; coordinate required fire safety, elevator, pool, generator, dock, and insurance inspections; collect vendor W-9s and Workers' Compensation policies; supervise contractors and project bids.

Emergency & Hurricane Preparedness:

Remain accessible during declared local emergencies, implement the community Hurricane Preparedness Program, coordinate pre-storm vendor preparation, conduct post-storm damage assessments, and direct cleanup operations.

Working hours:

9:00 PM - 1:00

PM Skills:

Prior experience in residential community association management (HOA or Condominium) Familiarity with property management software platforms, digital record systems, and board governance processes Knowledge of Chapter 468, Part VIII, and Chapter 720 or 718

Florida Statutes Education:

No Degree Required Experience:

0-1 years

Qualifications:

Active Florida Community Association Manager (CAM) license in good standing with the DBPR Strong organizational skills with hands-on experience maintaining official records, directories, and compliance files Working knowledge of basic bookkeeping practices, including processing invoices, bank deposits, accounts receivable, and payroll coordination Excellent written and verbal communication skills for resident relations, Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). Show less Show more key responsibilities

Records & Documentation:

Maintain the membership directory, update official association records in designated property management software, secure all corporate filings, permits, licenses, and draft office processes or procedures manuals.

Governance & Meetings:

Prepare and mail statutory notices, agendas, proxies, and meeting packages; determine notice timelines and calculate voting quorums; attend Board and Member meetings, draft minutes, and coordinate audit, FHA, or workers' compensation reporting.

Resident Services & Communications:

Serve as the primary point of contact for resident inquiries, complaints, and facility or clubhouse reservations; publish community updates across websites, bulletin boards, and common area physical boards; meet and welcome new residents.

Unit Transfers & Leasing:

Process property transfer and lease applications, conduct credit and background checks in accordance with governing documents, and advise the Board on approvals.

Financial & Accounting Support:

Collect and deposit assessment checks and fees; calculate estoppel certificates; monitor accounts receivable and issue late notices; code and review invoices for Board approval; run checks for signers; assist bookkeepers with payroll, delinquency reports, monthly financial statements, and annual reserve or budget planning.

Operations & Compliance:

Maintain vehicle, guest, pet, and emergency vendor contact registries; purchase office supplies, keys, and security fobs; enforce rules under Board guidance; issue violation notices; liaise with legal counsel on record inspections.

Facilities, Maintenance & Projects:

Conduct daily physical inspections of community property; schedule component replacements; coordinate required fire safety, elevator, pool, generator, dock, and insurance inspections; collect vendor W-9s and Workers' Compensation policies; supervise contractors and project bids.

Emergency & Hurricane Preparedness:

Remain accessible during declared local emergencies, implement the community Hurricane Preparedness Program, coordinate pre-storm vendor preparation, conduct post-storm damage assessments, and direct cleanup operations. experience 0-1 years skills Prior experience in residential community association management (HOA or Condominium)Familiarity with property management software platforms, digital record systems, and board governance processesKnowledge of Chapter 468, Part VIII, and Chapter 720 or 718 Florida Statutes qualifications Active Florida Community Association Manager (CAM) license in good standing with the DBPR Strong organizational skills with hands-on experience maintaining official records, directories, and compliance filesWorking knowledge of basic bookkeeping practices, including processing invoices, bank deposits, accounts receivable, and payroll coordinationExcellent written and verbal communication skills for resident relations, vendor coordination, and meeting preparationAbility to inspect community facilities daily, track vendor insurance requirements, and oversee maintenance contractorsReadiness to remain reachable during emergency conditions and actively participate in hurricane response operations education No Degree Required share this job. send via e-mail print it