The Role We are a growing, operations-driven business in Central Florida seeking a Finance & Office Administrator to own financial accounting, management accounting, and the end-to-end executive reporting process. This role includes hands-on bookkeeping and data entry, but also requires cross-department coordination, analytical thinking, and accountability. The position is intentionally designed to grow into a Controller / Operations Finance role as the company scales. The Role You will be taking LEAD on our financial management, reporting, and administrative functions. This role offers a unique opportunity to work on financial, management, and executive reporting within a fast-paced environment, with a clear pathway toward a Controller track. You need to possess strong accounting skills, technical expertise in financial software, and a proactive approach to managing financial operations. You will play a vital role in ensuring accurate financial data, compliance with regulatory standards, and efficient office administration to foster organizational success. Financial Accounting (Accuracy & Compliance) Hands-on bookkeeping and data entry in

QuickBooks AR:

invoicing, payment tracking, collections

AP:

vendor bills, scheduling and processing payments Payroll processing for W-2 employees and 1099 subcontractors Subcontractor compliance: W-9s, COIs, Workers' Comp documentation Coordination with CPA on tax prep, filings, audits, and insurance reviews Maintaining clean, accurate, audit-ready financial records Management Accounting (Insight & Control) Monthly close support and internal financial reporting Cash flow monitoring and short-term forecasting Tracking key financial ratios and operational drivers Identifying trends, inefficiencies, and margin risks Supporting job-costing or project-level financial tracking Cross-Department Coordination & Accountability Working with department leads to define and standardize KPIs Following up to ensure data is submitted accurately and on time Improving reporting processes as the company scales Acting as the central point of accountability for business metrics Requirements 4-7+ years experience in bookkeeping, accounting, or finance administration Comfortable with transactional accounting and analytical reporting Experience compiling reports and coordinating data across teams Strong follow-up, communication, and accountability skills Experience in construction, manufacturing, or operations-heavy businesses is a plus Spanish/English bilingual is a plus , not required What This Role Is NOT Not purely bookkeeping Not passive reporting ("I just compile what I'm given") Not heavily supervised This role requires ownership, coordination, and judgment.

Pay:

$55,000.00 per year

Benefits:

Paid time off Application Question(s): Share your experience with QBO and/or other accounting software We're a small team looking to scale our operations with a strong need for financial and management tracking and reporting across all departments. Do you feel comfortable leading this and creating the reports? Have you handled payroll and are you familiar with 1099, W2, WC compliance in construction? We will be reaching out to previous employers for reference, are you comfortable with this?

Work Location:

In person