Office Manager

Office Manager The Batallan Group

• 2.0 West Palm Beach, FL Job Details Full-time $50,000
• $65,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Parental leave Vision insurance 401(k) matching Qualifications Bilingual Spanish Microsoft Excel Microsoft Outlook Customer service English Administrative experience Task prioritization Organizational skills Clerical experience Office management Proofreading Full Job Description About us The Batallan Group is the parent company of facility maintenance & painting companies located throughout the South East United States.

Office Manager Duties:

• General & Administrative tasks (Mac friendly)
• Work Order Management (Create, Assign & track in Aspire)
• Manage incoming opportunities & existing Contracts (in Aspire)
• Collaborate on Estimating & Scheduling (with the team & in Aspire)
• Inventory
• Reporting
• to Bookkeeper for invoicing, expense tracking, EOM PO's & HR Director for payroll hours.
• Account Reconciliation (in Aspire)
• Preparation of bids & proposals for prospective clients.
• Participate in networking events, conferences, and other business development activities.
• Act as a central POC between departments & clients when necessary.
• Phones, mail sorting, welcoming guests.

Requirements:

• Previous experience as an office manager role required
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong attention to detail and excellent proofreading skills
• Familiarity with Aspire software is a plus
• Knowledge of industry office procedures is beneficial
• Excellent communication and customer service skills
• Ability to prioritize tasks effectively
• Strong organizational skills
• Spanish speaking required This position offers the opportunity to work in a dynamic office environment and gain invaluable experience.

If you are a motivated individual with strong organizational skills and a passion for providing excellent customer service, we encourage you to apply. Please note that only qualified candidates will be contacted for an interview.

Job Type:

Full-time Pay:

$50,000.00

• $65,000.

00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Parental leave Vision insurance

Language:

English & Spanish (Required)

Work Location:

In person