Office Administrator

About us Island Topsoil is a small family-owned company in Waianae, HI. We are fast-paced, customer-centric and collaborative. Our work environment includes a casual atmosphere and company perks. Applicants not already located in the Waianae area or not willing to relocate/commute to Waianae need not apply. This position provides project administrative support to the office team.

Administrative Assistant Primary Responsibilities:

Provides administrative support to ensure efficient office operations Maintains physical and digital filing systems Answers phone calls and directs callers to appropriate personnel Schedules appointments and signs for incoming packages Assists clients and other visitors Responds to emails and other digital queries and correspondence Drafts and edits letters, reports, and other documents Inputs and updates information in databases and spreadsheets Prepares meeting agendas and takes meeting minutes Operates and maintains office equipment, including printers and copiers Works with maintenance and outside vendors to ensure office equipment is in good working order and supply inventories are maintained Works closely with other administrative staff supports other colleagues as needed Works well with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations Ensures deadlines are met and adapts to changing priorities

Desired Skills:

Excellent communication and interpersonal skills, capable of building and maintaining strong relationships Strong organizational and multi-tasking skills Strong documentation management skills Time management skills with the ability to meet deadlines Ability to handle multiple assignments and support multiple team members Exceptional skills in organization, diligence, and attention to detail even under pressure Strong computer and typing skills Ability to work well with all levels of management and staff including outside clients, vendors and contractors Sensitivity to confidential information We provide competitive compensation, benefits package, and opportunities for professional growth. If you are a motivated individual with a desire to contribute to the success of our team, we would love to hear from you. Please submit your resume detailing your relevant experience.

Job Type:

Full-time Pay:

From $17.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Administrative:

1 year (Required) Ability to

Commute:

Waianae, HI 96792 (Preferred)

Work Location:

In person