Description We are looking for an organized and personable Office Manager to support daily operations for a small real estate business. This Long-term Contract position is ideal for someone who brings strong administrative judgment, a welcoming presence, and the ability to keep an office running smoothly. The role also includes executive support responsibilities, making it well suited for someone who can balance front-office coordination, vendor management, and basic accounting tasks with confidence.

Responsibilities:

• Oversee day-to-day office operations to ensure the workplace remains efficient, organized, and responsive to business needs.
• Serve as the first point of contact for visitors, calls, and general inquiries while creating a welcoming and friendly office environment.
• Manage office inventory and coordinate the purchasing of supplies so staff have the materials needed to work effectively.
• Maintain orderly supply storage and monitor usage levels to prevent shortages or unnecessary spending.
• Process accounts payable activities accurately and on schedule, including handling invoices and supporting routine financial administration.
• Provide executive assistance to leadership by helping with scheduling, coordination, and other administrative priorities as needed.
• Use Microsoft Office tools to prepare documents, track information, and support internal communication across the team.
• Assist with office systems and administrative processes, including adapting to property or accounting software used by the business.
• Support a small, collaborative team by handling a variety of operational and administrative tasks in a flexible, proactive manner. Requirements
• Prior experience in office management, administrative coordination, or a similar business support role.
• Working knowledge of accounts payable and general office financial processes.
• Ability to manage reception-style responsibilities with professionalism and strong interpersonal skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and related tools.
• Comfortable ordering, organizing, and tracking office supplies and vendor needs.
• Strong organizational skills with the ability to manage multiple priorities in a small office setting.
• Experience providing executive-level administrative support is preferred.
• Familiarity with property management or accounting platforms such as Rent Manager is a plus.

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