Overview :

The Carlile Group is a multidisciplinary practice dedicated to creating, enhancing, and maintaining the built environment. We provide capital market solutions for physical plant managers and building owners across the civic, institutional, commercial and industrial market sectors primarily for public entities. Our mission is to ensure that every structure we touch is safe, functional, and aesthetically resonant. At the Carlile Group, we provide expert building services while building lasting professional relationships. We have an immediate opening for a full-time Administrative Assistant to join our team to assist in front office operations and client relations. This role serves as the first point of contact for our visitors and clients, managing front office communication, supporting visitors, handling phone lines, and assisting with day-to-day office operations to ensure a welcoming environment. This current opportunity is offered as a full-time position. Compensation range is anticipated between $35,000 - $40,000 annually paid hourly. Benefits package includes health, dental, and vision insurance, retirement plan with employer contribution, performance bonus compensation, paid vacation, and personal time.

Responsibilities:

Greeting clients, guests, and vendors with an unwavering positive attitude. Answering, filtering, and forwarding incoming phone calls while taking accurate messages. Managing online inquiries, email correspondence, and distributing mail to appropriate departments. Organizing front office documents, maintaining front desk tidiness. Scheduling appointments, managing office calendars, and coordinating inbound and outbound communication. Various administrative duties, such as managing files, drafting correspondence, and supporting other staff members.

Education and Experience:

Candidate must have a high school diploma or equivalent. Candidate must be well organized, demonstrate an exceptional knowledge of customer service principles, strong verbal and written communication skills, and the ability to complete assigned tasks accurately and efficiently. 1 -3 years of experience in office administration, administrative support, or a related clerical role."

Job Type:

Full-time Pay:

$35,000.00 - $40,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Work Location:

In person