Trade Services Payables Supervisor & Office Support Beacon - 3.5 Stoughton, MA Job Details $30 - $32 an hour 1 day ago Benefits Health insurance Qualifications Business financial process improvement Accounting systems Communication with suppliers Google Workspace Three-way invoice matching Internal controls Confidential information handling Spreadsheets Filing NetSuite Mid-level 3 years Vendor statement reconciliation Job order costing Data management Financial records management Continuous improvement Financial record maintenance QuickBooks Vendor communication Organizational skills Invoice data entry Construction experience Financial compliance enhancement Accounts aging analysis Deposits Productivity software Billing troubleshooting Communication skills Invoice dispute resolution Full Job Description Trade Services Payables Supervisor & Office Support Ready for a challenge? Can you bring order to a flood of invoices? Do you spot a duplicate or a price variance from a mile away? At Beacon Mechanical Services, we need a payables expert who thrives in a high-volume commercial service environment and enjoys keeping an office running smoothly. What success looks like Every invoice coded correctly, matched to POs/receipts/jobs, and queued for timely payment. Vendor statements fully reconciled—missing credits found, discrepancies resolved. AP aging current, with outstanding items addressed promptly and documented. Digital records pristine and searchable; payment runs prepared with confidence. Vendors and internal teams informed, aligned, and satisfied. Your core responsibilities Own day-to-day accounts payable operations. Review, organize, code, and process vendor invoices accurately. Verify invoices against purchase orders, receipts, job data, and required approvals. Detect duplicates, pricing issues, missing documentation, and billing errors. Reconcile vendor statements; research missing invoices, credits, and payments. Maintain AP aging and ensure swift resolution of open items. Prepare invoices and support for scheduled payment runs. Track vendor credits, returns, deposits, and account balances. Maintain organized digital AP records and vendor files. Coordinate with vendors and internal teams to resolve outstanding issues. Assist with vendor setup, month-end reconciliation, and AP reporting. Continuously improve AP processes, documentation, and internal controls. Provide general office and administrative support as needed. What you bring 3+ years of direct AP experience in a high-volume organization. Comfort managing large volumes of invoices and vendor accounts independently. Expertise in AP workflows, coding, reconciliations, and payment processing. Experience with multiple departments, entities, locations, or job-costed expenses (preferred). Background in construction, mechanical, HVAC, plumbing, electrical, or facilities (preferred). Precision, documentation discipline, and relentless follow-through. Strong organization and ability to manage competing deadlines. Professional communication with vendors and internal management. Proficiency with spreadsheets, Google Workspace, and accounting/ERP systems. Bonus points for QuickBooks, NetSuite, ServiceTitan, or similar experience. Strict confidentiality with financial information. Benefits Health Insurance Vacation Time Proficiency targets Bookkeeping Accounts Payable (AP)