Office Administrator

Office Administrator OnPage Waltham, MA Job Details Part-time 21 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Snacks provided 401(k) matching Life insurance Paid sick time Qualifications Vendor relationship building Google Sheets Event coordination Travel scheduling Full Job Description •

WE ARE HIRING!

•We are seeking a proactive, resourceful Office Administrator to keep our team running smoothly. This cross-functional role supports Marketing, Sales, and the CEO across day-to-day operations, scheduling, travel, vendor coordination, and special projects. Knowledge of EXCEL is a MUST. Experience with general office tools preferred.

Key Responsibilities:

• Coordinate day-to-day office operations; manage supplies and vendor relationships; liaise with facilities/building management.• Handle complex calendar management for executives; schedule internal/external meetings across time zones; prepare agendas and notes. Book and manage travel (flights, hotels, cars, visas), build detailed itineraries, handle changes, and process reimbursements/expense reports.

Support conferences and events:

registrations, booth logistics, shipping/receiving materials, swag coordination, hotel blocks, and on-site assistance. Partner with

Marketing:

help with campaign logistics, light content/admin tasks, shipping demo kits/swag, and coordinating timelines. Partner with

Sales:

assist with meeting scheduling, basic CRM hygiene/exports, light document prep, and follow-ups. Provide executive support to the

CEO:

email/meeting triage, document formatting, signatures, and general admin tasks. Assist with purchasing and vendor onboarding: request quotes, compare options, create/track POs. Maintain simple trackers and reports in Excel/Sheets; keep files and records organized and confidential. Support new-hire onboarding logistics (accounts/equipment coordination with IT, welcome kits) as needed. Perform other administrative tasks and special projects as assigned.

Qualities:

2-5 years' experience in an Office Admin/Coordinator/Executive Assistant role (startup experience desired). Demonstrated experience booking complex travel and supporting events/conferences - MUST. Proficiency in Excel and Google Sheets - MUST. Comfortable with Slack, Zoom, DocuSign; familiarity with CRM tools (Salesforce/HubSpot) a plus. Excellent written/verbal communication; attention to detail; deadline-oriented; strong time management and follow-through. Discretion with sensitive information; problem-solver; team player and fun to work with.

Location:

This opportunity is based in the Boston area (Waltham, MA) and requires five days a week in office.

Compensation:

At OnPage, we offer a great package which includes free coffee & snacks, competitive base salary; medical plan; dental plan; life insurance; LT & ST disability insurance; 401(k) plan with employer match; paid sick time, holidays, and vacation.

Additional Information Type:

Part-Time