North Bethesda United Methodist Church 10100 Old Georgetown Road, Bethesda, MD www.northbethesdaumc.org We are looking for an Office Manager to join our staff team and manage day-to-day operations, record-keeping, and communications. A great fit for this position will be someone who loves God and God's people, and who is organized, detail-oriented, and an excellent communicator. This job requires in-person office hours: Monday-Friday, 9am-3pm. The specific duties are outlined below, broken into the three main areas for which the Office Manager is responsible. We have committed and talented volunteers serving in various roles that overlap with these tasks (Treasury team, etc.)

Operations:

• Greet and assist visitors to the office; handle the security of the entrance door to the church in a friendly, safe, and courteous manner.
• Manage phone and email messages and forward them to appropriate parties
• Collect and distribute mail (including bills to the treasurer or assistant treasurer)
• Maintain the church Google calendar
• Coordinate requests for use of church facilities by outside groups.
• Ensure forms and payments are received, and that a building steward is available to open and close for a group that is using the facility outside of regular hours.
• Maintain (at least) weekly communication with the preschool (long-term building tenant) about scheduled use of space.
• Coordinate cleaning and repair services (heating, A/C, plumbing, phone/internet, roof, floor)
• Ensure all office equipment is maintained and operating properly
• Order all office supplies, cleaning supplies, and various materials requested as needed.
• Maintain and update licenses and certifications for building, as well as tracking software, music, and other licenses
• Ensure security of the office computers and other systems, appropriately controlling access. Ensure systems are backed up on-site and offsite (in the cloud) on a daily schedule.
• Coordinate building security, tracking and maintaining logs of keys to the building and rooms, and to whom keys have been issued.

Record Keeping:

• Maintain and update church database (Breeze)
• Keep financial records of offerings, pledges, and other identified offerings in Breeze
• Maintain an accurate record of church membership, attendance, and other statistical data as required for the Charge Conference
• Maintain a log of all baptisms, funerals, weddings, and other special services
• Organize church reports in the cloud so that they are accessible by the working committees and the

Church Historian Communications:

• Serve as staff liaison to Communications Committee
• Use information supplied by the pastor to create and print the weekly bulletin and other worship publications (i.e. list for All Saints Day, Easter Flower donations, etc.)
• Support the work of the Board by preparing monthly meeting packets with information supplied by pastor, other staff, and committee chairs.
• Maintain and update the church website (with assistance from volunteers)
• Create and send a weekly update email
• Assist with creation and distribution of quarterly newsletter Core competencies for this position include:
• The ability to maintain strict confidentiality in all aspects of communication and discussions with pastor, staff, and members of the congregation.
• Organizational, multitasking, and problem-solving skills
• Interpersonal skills
• Some knowledge of the structure of the United Methodist Church, or willingness to learn.
• Excellent written and oral communication Training and orientation provided by our current Office Manager, with support from the pastor and Board members.

Job Type:

Part-time Pay:

$29,000.00

• $32,000.

00 per year

Benefits:

Flexible schedule Paid time off Ability to

Commute:

Bethesda, MD 20814 (Required) Ability to

Relocate:

Bethesda, MD 20814: Relocate before starting work (Preferred)

Work Location:

In person