School Office Manager - Administrative Assistant

Position Title:

Secretary - 221

Days, Full-Time General Scheduled Time:

6:30am - 2:30pm

Reports To:

Principal Location:

Belleville High School Purpose Statement Under the supervision of the school principal and assistant principal, performs the general duties and activities to carry out the functions of the office as required to effectively operate Belleville High School. Essential Functions  Serves as confidential secretary in designated office.  Type correspondence, letters and memos, purchase orders, check requests, forms, etc.  Answers telephones, responds to routine questions, sets appointments or routes calls to appropriate persons.  Maintains files, registrations, transcripts, and all other student records including MiStar.  Receives money for and from various activities, issue receipts and maintain records.  Receives visitors, new parents, and students; answering questions; resolving student problems; schedules requested conferences and use of building by external groups.  Maintains books for staff, student and building accounts.  Compiles official Count Day reports, coordinates grade reporting, and prepares employee and student accident reports.  Supervise the operation and maintenance of all building office machines.  Compiles and maintains immunization records for students and coordinates immunization reports for state reporting.  Coordinates substitute teacher coverage.  Performs other related work as requested, assigned or directed. Minimum Experiences and Qualification Requirements  High School Diploma  Two years' experience preferred  Ability to function effectively in a high-paced environment  Outstanding oral and written communication skills;  Strong human relation skills. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills :

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before staff.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Other Skills and Abilities:

Ability to operate computer at an intermediate level to include operation of word, excel, database program, powerpoint, CIMS and internet. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop or kneel. The employee must occasionally lift and/or move up to 20 pounds such as files or records. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to noisy (school office).

Job Type:

Full-time Pay:

$17.30 - $24.00 per hour

Benefits:

Dental insurance Health insurance Vision insurance Application Question(s): Please indicate your experience with working with children. This is a requirement for this position.

Education:

Associate (Required)

Experience:

Direct support: 2 years (Required)

Work Location:

In person