Office Manager

HARRIS MECHANICAL

Madison Heights, MI Job Details Part-time | Full-time $17

• $20 an hour 1 day ago Benefits Paid time off Qualifications QuickBooks Online QuickBooks Full Job Description Office Manager
• Commercial HVAC Company Harris Mechanical has been keeping Metro Detroit comfortable since 1985
• commercial HVAC and mechanical work for multi-family properties, property managers, and developers across the area. We're a tight, experienced crew where the owner knows your name and good work gets noticed, not buried in a corporate email chain. We're looking for an Office Manager who can own the numbers and keep the whole operation humming. This isn't a button-pushing desk job
• you're the hub connecting customers, technicians, and suppliers, and the team runs on your follow-through. Why you'll like it here: no two days look the same
• invoicing in the morning, vendor quotes at lunch, a crane on the calendar by afternoon.

And the technicians and the owner depend on you daily, and they know it. What You'll Do Run the money side in

QuickBooks Online:

invoicing, payment processing, and collections done right Build customer estimates in QuickBooks and track them through to signed quotes Shop smart: call distributors for quotes, compare pricing across vendors, and calculate markup for customer billing Order equipment for awarded jobs and coordinate installation logistics

• yes, including scheduling cranes Print and distribute work orders for preventative maintenance visits Handle general office admin, filing, and day-to-day customer communication Occasionally swing by local distributors to grab parts (you'll need to lift up to 50 lbs now and then) What We're Looking For Solid QuickBooks Online experience (invoicing, estimates, payments) Strong Excel, Word, and Adobe PDF skills Comfortable picking up the phone, comparing prices, and doing quick math Resourceful by nature•you figure it out first, then tell us how Professional on the phone and on paper Organized, dependable, and calm when three things land at once

Details Schedule:

Full or Part-Time Location:

Madison Heights, MI (in office) Pay based on experience To apply, submit your resume through Indeed. We read every application and we hire for resourcefulness.

Pay:

$17.00

• $20.

00 per hour

Benefits:

Paid time off Application Question(s): Have you personally prepared and sent customer invoices and processed credit card payments in QuickBooks Online? (Yes or No) Are you comfortable making collection calls to customers with past due balances? (Yes or No) Have you ordered parts, materials, or equipment from vendors or distributors? (Yes or No) Are you comfortable calling multiple vendors to compare quotes and calculate pricing? (Yes or No) Rate your proficiency with

Microsoft Excel:

Basic data entry OR Comfortably with formulas and sorting OR Advanced

• pivot tables, lookups, etc.

What date are you available to start? What is your hourly pay expectations?

Experience:

QuickBooks:

2 years (Required) Ability to

Commute:

Madison Heights, MI 48071 (Preferred)

Work Location:

In person