Please note: This role is only for a 3-4 month temporary, contract role. Job Summary We are seeking a highly organized and proactive Office Administrator to join our dynamic team. This role is essential in ensuring the smooth operation of daily office functions, supporting administrative processes, and enhancing overall productivity. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple responsibilities efficiently. Bilingual proficiency is a valuable asset to facilitate effective client and team interactions across diverse populations.

Key Responsibilities:

Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Perform data entry tasks accurately using spreadsheets, word processing, and productivity software Maintain organized filing systems and ensure timely document management Coordinate calendar schedules, appointments, and meetings for staff members Support client communication through phone, email, and in-person interactions with exemplary phone etiquette Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking Assist with office management duties including supply procurement, equipment maintenance, and general administrative support Prepare correspondence, reports, and presentations with attention to detail and proofreading accuracy Provide customer service support by addressing inquiries promptly and professionally Collaborate with team members to improve office procedures and enhance overall efficiency Experience Minimum of two years of administrative or clerical experience in an office environment Proven proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software Strong organizational skills with the ability to prioritize tasks effectively Excellent written and verbal communication skills; bilingual abilities are advantageous Demonstrated capability in managing multi-line phone systems and providing exceptional customer support Familiarity with data entry, filing systems, and calendar management tools Previous experience in a personal assistant or front desk role is beneficial Ability to adapt quickly to changing priorities while maintaining high levels of accuracy General Seasonal, non-exempt position. Maintain a continuous learning attitude on insurance and company related areas. If you are committed to delivering outstanding administrative support within a professional environment, we encourage you to apply. Join us in fostering an efficient workplace where your organizational talents can thrive.

Pay:

$17.00 - $20.00 per hour Expected hours: 40.0 per week Application Question(s): Please note: This role is only for a 3-4 month temporary, contract role...are you 100% okay with this?

Work Location:

In person