Job details Summary Spherion $23.00 - $26.00 per hour Permanent 7:00 AM - 3:30 PM Industry accounting & auditing (Business and Financial Operations Occupations) Reference number S_180346 Job details On behalf of our client in Duluth, MN, we are seeking a versatile, reliable, and detail-oriented Part-Time Office Manager to join their team. We are looking for a dynamic candidate who excels at wearing multiple hats—from overseeing administrative and general bookkeeping functions to supporting import logistics, vendor communication, and providing top-notch customer service.

Work Schedule:

Part-time | Monday-Friday | Flexible hours Key Responsibilities ...

Office Administration & Operations:

Manage day-to-day office operations, supply inventories, incoming/outgoing mail, and maintain an organized physical and digital filing system to support overall business flow.

Financial Support & Bookkeeping:

Oversee daily AP/AR processes, manage collections, issue client invoices, process vendor payments, maintain records in QuickBooks, and assist with account reconciliations and basic financial reporting.

Logistics & Order Coordination:

Support global sourcing and supply chain workflows, including tracking overseas/domestic shipments, monitoring order timelines, updating delivery statuses, and coordinating with logistics partners to ensure smooth transit.

Customer & Vendor Relations:

Serve as a primary point of contact for U.S. clients, overseas suppliers, and service providers. Provide professional customer service, handle routine inquiries, and facilitate proactive communication across time zones.

Data Entry & Documentation:

Perform accurate, high-speed data entry (using 10-key numeric input and Microsoft Office tools) to maintain import documentation, purchase orders, product specifications, and shipping records.

Qualifications & Requirements Experience:

2+ years of experience in an office management, administrative, or operational support role (experience within logistics, manufacturing, or international trade is a strong plus).

Software Proficiency:

Strong hands-on experience with Microsoft Office Suite (Excel, Word, Outlook) and general familiarity with QuickBooks or accounting/ERP software.

Data & Numerical Accuracy:

High attention to detail with strong 10-key skills and low error rates for accurate record-keeping.

Communication & Problem-Solving:

Excellent verbal and written communication skills to effectively liaise with clients, vendors, and internal teams.

Key Traits:

High reliability, self-motivation, adaptability to shifting priorities, strong organizational skills, and a desire for long-term stability in this role. Apply today! Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). Show less Show more On behalf of our client in Duluth, MN, we are seeking a versatile, reliable, and detail-oriented Part-Time Office Manager to join their team. We are looking for a dynamic candidate who excels at wearing multiple hats—from overseeing administrative and general bookkeeping functions to supporting import logistics, vendor communication, and providing top-notch customer service.

Work Schedule:

Part-time | Monday-Friday | Flexible hours Key Responsibilities ...

Office Administration & Operations:

Manage day-to-day office operations, supply inventories, incoming/outgoing mail, and maintain an organized physical and digital filing system to support overall business flow.

Financial Support & Bookkeeping:

Oversee daily AP/AR processes, manage collections, issue client invoices, process vendor payments, maintain records in QuickBooks, and assist with account reconciliations and basic financial reporting.

Logistics & Order Coordination:

Support global sourcing and supply chain workflows, including tracking overseas/domestic shipments, monitoring order timelines, updating delivery statuses, and coordinating with logistics partners to ensure smooth transit.

Customer & Vendor Relations:

Serve as a primary point of contact for U.S. clients, overseas suppliers, and service providers. Provide professional customer service, handle routine inquiries, and facilitate proactive communication across time zones.

Data Entry & Documentation:

Perform accurate, high-speed data entry (using 10-key numeric input and Microsoft Office tools) to maintain import documentation, purchase orders, product specifications, and shipping records.

Qualifications & Requirements Experience:

2+ years of experience in an office management, administrative, or operational support role (experience within logistics, manufacturing, or international trade is a strong plus).

Software Proficiency:

Strong hands-on experience with Microsoft Office Suite (Excel, Word, Outlook) and general familiarity with QuickBooks or accounting/ERP software.

Data & Numerical Accuracy:

High attention to detail with strong 10-key skills and low error rates for accurate record-keeping.

Communication & Problem-Solving:

Excellent verbal and written communication skills to effectively liaise with clients, vendors, and internal teams.

Key Traits:

High reliability, self-motivation, adaptability to shifting priorities, strong organizational skills, and a desire for long-term stability in this role. Apply today! Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). Show less Show more key responsibilities

Accounts Payable & Receivable:

Oversee daily AP/AR processes, manage collections, issue invoices, and process vendor payments accurately and on time.

Bookkeeping & Reporting:

Maintain financial records in QuickBooks, generate regular financial reports, and assist with account reconciliations.

Logistics & Coordination:

Support logistics workflows, tracking shipments/orders, and collaborating with operational teams to streamline processes.

Data Entry & Operations:

Perform fast, highly accurate data entry using 10-key numeric input and Microsoft Office tools.

Customer Service & General Office Support:

Serve as a welcoming and professional contact for clients, vendors, and team members, assisting with general office tasks as needed. experience 1-4 years skills

Speed & Accuracy:

Strong 10-key skills with low error rates. qualifications 2-3 years of experience in an accounting type role

Software Proficiency:

Proven experience with QuickBooks and Microsoft Office Suite (Excel, Word, Outlook).High reliability, strong communication skills, excellent problem-solving ability, and a desire for long-term stability in this role. education High School share this job. send via e-mail print it