Office Manager

Office Manager Saint Paul, MN Job Details Full-time From $45,000 a year 19 hours ago Benefits Health insurance Qualifications Bilingual Employee onboarding Google Workspace Interpretation Operations management Overseeing educational regulatory compliance Multilingual Inventory management Event coordination Customer service Student record keeping Data reporting Student information system Executive administrative support Family Educational Rights and Privacy Act (FERPA) High school diploma or GED Schedule management Bachelor's degree Data management Newsletters (communication methods) Enrollment management Translation Productivity software Office management Onboarding process management Communication skills Special Education Certification Entry level

Full Job Description Position Title:

Office Manager Organization:

Gateway STEM Academy Reports To:

Executive Director FLSA Status:

Non-Exempt Work Schedule:

12-Month Position Position Overview The Office Manager serves as a key operational leader at Gateway STEM Academy, ensuring the smooth and efficient management of administrative systems and school operations. This role is responsible for maintaining accurate student information, supporting staff and leadership, and coordinating communication and organizational systems that keep the school running effectively. The Office Manager plays a critical role in supporting a well-organized, responsive, and professional school environment. Key ResponsibilitiesStudent Information & Data Systems Maintain accurate student records in the Student Information System (e.g., JMC) Process student enrollment, transfers, and withdrawals Monitor and track daily attendance; follow up on absences and communicate with families Generate reports related to attendance, enrollment, and student data Family Communication Coordinate school-wide communication (newsletters, announcements, updates) Support communication between families and staff Assist with translation/interpretation coordination as needed Administrative & Operational Support Support school leadership with scheduling, reporting, and compliance tasks Coordinate logistics for school events, conferences, and meetings Maintain office supplies and manage ordering/inventory Assist with staff onboarding and HR-related documentation Compliance & Confidentiality Ensure compliance with FERPA and other data privacy regulations Maintain accurate and organized records for audits and reporting Support state reporting requirements as directed Additional Duties Perform other duties as assigned to support the effective operation of the school

Qualifications Required:

High school diploma or equivalent Previous experience in an administrative, office, or customer service role Strong organizational and multitasking skills Excellent communication and interpersonal skills Proficiency with technology (Google Workspace, data systems, email, spreadsheets)

Preferred:

Experience working in a school or educational setting Familiarity with Student Information Systems (e.g., JMC, PowerSchool) Bilingual or multilingual skills Core Competencies Strong attention to detail and accuracy Ability to manage multiple priorities in a fast-paced environment Professionalism and discretion with confidential information Problem-solving and initiative Commitment to equity and serving a diverse student population Physical Demands Ability to sit, stand, and move throughout the school environment Occasional lifting of up to 25 pounds Why Gateway STEM Academy? Gateway STEM Academy is a K-8 charter school committed to preparing students for success in STEM fields through rigorous instruction, strong relationships, and a supportive school community. The Office Manager plays a vital role in ensuring that the school operates efficiently and effectively each day. Application Process To apply, please submit: A current resume. A cover letter highlighting your qualifications and approach to physical education instruction. Three professional references.

Applications should be emailed to:

Jama Bulhan ( ) and Brandon Willcox ( ) Gateway STEM Academy is an equal opportunity employer and strongly encourages applications from candidates of all backgrounds.

Job Type:

Full-time Pay:

From $45,000.00 per year

Benefits:

Health insurance

Education:

Bachelor's (Required)

License/Certification:

MN Teaching License in Special Education? (Required)

Work Location:

In person